Job Description

Company Secretarial Administrator

Department: Outsourced Business Services

Employment Type: Permanent - Full Time

Location: Solent Office

Description

Menzies is an equal opportunities employer which means that we recruit, employ, train, pay, and promote regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a first-class team and, to do so, we know that we need a diverse mix of talented people doing their best work.

If you’re ready to make an impact, lead with purpose, and work in a place where your voice truly matters, keep reading!

We have a great opportunity for an assistant to join the Company Secretarial team in the Solent office.

This is an opportunity to work closely with our Accountancy, Tax and Consultancy Teams across all 11 offices,

Our Company Secretarial staff provide support to clients, covering all areas of Company Secretarial practice including incorporating companies, preparing statutory forms and maintaining statutory records.

The job holder will work as part of a small Company Secretarial team, providing support to over 2,500 companies, covering all areas of Company Secretarial practice. In addition, the job holder will deliver client services to a high standard and have excellent interpersonal skills.

Why Menzies?

At Menzies, our culture is our cornerstone. We blend technical excellence with genuine care for our people and clients. With over 1100 colleagues in the UK, we’ve built a culture based on shared values and mutual respect. Here’s why you’ll love working with us:

🌟 People First: Our work-life balance isn’t just talk. From agile working to generous leave, we create space for what matters to you and this is why we were recognised as one of the Best Places to Work 2024, 2025 and now also 2026

🌟 Work with Inspiring Clients: You’ll be working with a range of clients so no two days will be the same.

🌟 Collaborate Across The Firm: Working with various people across the firm to raise the profile of Menzies Academy

🌟 Innovate with Purpose: We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value.

🌟 Empathy at Our Core: We don’t just serve our clients; we build trusted relationships that stand the test of time.

🌟 Certified B Corp™: Part of a global community of over 10,000 businesses recognised for meeting high standards of social and environmental responsibility, accountability, and governance.

Key Responsibilities

Here’s what you’ll be doing:

✅ Updating CoSec data base management system

✅ Preparation and filing of Confirmation Statements

✅ Good understanding of People with Significant Control

✅ Production of minutes approving dividend and vouchers

✅ Preparation and filing of Companies House forms

✅ Maintenance of company’s statutory records

Skills, Knowledge & Expertise

The Person

• Able to build and sustain positive internal working relationships
• Demonstrates an organised approach to work and meeting deadlines
• Communicates effectively and professionally in person and in writing
• Shares knowledge and best practice ideas with peers and team members, as appropriate
• Builds a reputation for consistent, effective administration practices
• Keeps accurate record of own time to contribute to budget management
• Acts independently, where appropriate
• Shows willingness and aptitude to learn and develop new skills

Required Skills & Knowledge

• Strong administrational skills
• Excellent communicator, both verbal and written
• Ability to take accountability, handle pressure and changing priorities
• Real passion for a career in CoSec field
• Intermediate MS Office skills including Word and Excel and CoSec Database Management
• Working knowledge of “Diligent Entities” is an advantage but not essential
• No qualifications are required but ICSA is an advantage

Required Work Experience

• Office experience, ideally within a professional services organisation
• Previous experience in Company Secretarial Administration is advantageous though not essential as training will be provided

Travel Requirements

• Travel will be required occasionally, mainly to visit the office that they are allocated to look after, and meeting for department quarterly meetings

Job Benefits

Why Join Us?

At Menzies, we know that success starts with our people. That’s why we offer:

🌍 Career Development: From learning opportunities to career coaching, we’ll help you achieve your goals.

🌍 Competitive Benefits: Private medical cover, pension matching, and enhanced parental leave, to name a few.

🌍 Flexibility That Works for You: Agile working is embedded in our culture.

🌍 Perks That Go Beyond: From volunteering days to wellbeing initiatives, we care about your whole self.

To find out more about our benefits please read here