Job Description

Posting number: 2026-00008

Department: COMM SVCS - BALLFIELD MAINT

Job classification: Coordinator, Community Services

Posting type: Open

Categories: Parks and Recreation, Athletics & Fitness

Summary

How you help us make a difference:

Lead, coordinate, and energize our athletic programs, schedules, and special events! This role oversees the Youth Sports Council, manages facility bookings and contracts, handles program administration, and ensures smooth operations from start to finish.

The ideal candidate has a talent for multitasking, is highly organized, detail-orientated, proactive, and has a passion for supporting athletic programs and community engagement. If this sounds like you, we invite you to apply today!

The ideal candidate has a talent for multitasking, is highly organized, detail-orientated, proactive, and has a passion for supporting athletic programs and community engagement. If this sounds like you, we invite you to apply today!

Key Responsibilities

• Coordinate Youth Sports Council programs, ensuring compliance with policies and regulations.
• Manage athletic facility schedules, program bookings, contracts, and rentals.
• Oversee financial operations, including fees, agreements, and reporting.
• Maintain accurate program records, databases, and metrics; prepare reports and updates.
• Assist with staff onboarding, role updates, and departmental process improvements.
• Provide exceptional customer service to the public, staff, and partners through in-person, phone, and digital communications.
• Serve as a liaison between the department, leagues, renters, and the community, keeping all stakeholders informed.
• Perform administrative tasks including reports, correspondence, and documentation maintenance.

Examples of duties

Education and Experience:

An equivalent combination of relevant training, education and experience:

• Associate’s Degree
• Two (2) years of relevant experience specific to the position in either historic preservation, cultural education, physical education recreation, or athletics.

Licenses and/or Certificates:

• Must maintain a valid driver’s license.

Qualifications

• Serve as the department’s Youth Sports Council’s coordinator and ensure compliance with applicable regulations, policies, and operational protocols.
• Manage contract bookings, coordination and oversight for athletic facilities and natural areas.
• Coordinates all financial aspects of operations including intake of programs, Facility Use Agreements, contracts, facility rental fees; preparation of applicable reports and receipts.
• Maintain accurate documentation and databases related to assigned programs.
• Prepare monthly metrics, annual reports, and ongoing program updates.
• Manage onboarding and offboarding of staff, including contributing to updates or reimagining the coordinator’s role for evolving departmental needs.
• Oversee manual updates and ensure documentation standards are met.
• Provide exceptional internal and external customer support through in-person, digital, and phone interactions.
• Respond to public and internal inquiries regarding scheduling, programs, services, fees, contracts, or other concerns, ensuring timely resolution.
• Serve as a liaison between the division, leagues, renters, and the public, with regards to rentals, scheduling and usage of athletic facilities.
• Keep staff and teams informed of updates, projects, maintenance and scheduling—promoting transparency and cross-team awareness.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Performs basic administrative duties including written reports, data preparation, memorandums, letters, and electronic correspondence, interaction with others, and communication through telephone and meetings.

Supplemental information

PHYSICAL DEMANDS

Stooping, crouching, walking, pulling, hearing, seeing up close, seeing far away, kneeling, reaching, talking, standing, finger movement, repetitive motions. Frequently lifting up to 25 pounds and occasionally up to 50 pounds.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.Work is performed indoors and outdoors and can be exposed to temperamental changes (e.g., warehouses, covered loading docks, garages, etc.) or irate customers, extreme noise, odors, heights and/or dust.

RISK/SAFETY CONDITIONS

The position requires some exposure or risk related to physical and/or mental health and safety (e.g., exposure to environmentally hazardous material, heavy equipment, assault and battery, communicable disease, etc.).