Job Description

Community Engagement and Outreach Coordinator

Job Code: CO2000

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

JOB TYPE

Classification: Exempt

Supervises Positions: No

Reporting to the senior leader of Community Engagement, the Community Engagement and Outreach Coordinator is responsible for providing operational support for community engagement and outreach initiatives including partnerships, communications, programs and other events that reflect UVA Community Health’s commitment to cultivating healthy communities and belonging for all.The coordinator closely partners with the Community Engagement Program Managers in event planning and execution, volunteer coordination, outcome tracking and reporting.The Coordinator must possess and demonstrate effective application of the following skillsets:relationship building, decision making, task execution and accountability, information tracking and reporting.

Communication:

• Communicates effectively with all levels of authority, community partners and other team members in executing priorities of the role
• Helps support preparation of communications and updates for leadership groups, as needed.
• Acknowledges and routes inquiries for community engagement and outreach support.
• Maintains department intranet page

Financial Management:

• Collects and processes invoices and other payment related requests for the department
• Ensures payments are aligned to proper cost center, expense code and have supporting documentation as needed
• Submits own expense reports, as needed, for business expense reimbursement

Supply Management:

• Order, organize and maintain supply areas for outreach events, as needed to support CE program managers
• Compile supply “kits” to be used for outreach events
• Consistently looks for ways to be good steward of supply resources

Event Management:

• Work closely with CE program managers to identify event details and needs and support event planning and execution
• Develop repeatable playbook for planning and execution of like sized events
• Support volunteer tracking and management processes
• Make recommendations on event management process improvements and implement when supported
• Collaborate with CE Program Managers and internal leaders on outreach opportunities

Reporting Management:

• Collaborate with CE Program Managers in capturing event details for CBISA tracking and reporting purposes
• Collaborate with CE Program Managers on CBIP tracking and reporting

The incumbent may be asked to perform additional duties as assigned.

QUALIFICATIONS

Education: High School diploma / GED (associates Degree preferred)

Experience: Minimum of two years of experience in administrative setting, including event planning and execution and expense tracking and management.Hospital or healthcare system experience, preferred. Refer to the Life Support Training Policy for additional details.

Licensure: N/A

Additional Skills/Requirements Required Proven track record of success in administrative task execution and event planning management. Ability to multi-task while gathering, collecting, consolidating, and reporting various monthly and annual summary reports from various sources of information. Ability to effectively communicate with peers and professionals. General working knowledge of UVA Health Northern VA & Culpeper improvement strategies. Experience with Word, Excel, and Power Point software.

Additional Skills/Requirements Preferred Familiarity with Community Benefit Inventory for Social Accountability (CBISA) Software.

PHYSICAL DEMANDS

Physical Demand Code: 6A, Customer Service

Work Function/Activity Sedentary to Light Physical Demand

The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

OTHER

On call responsibilities as directed: No

Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

Will require evening and weekend work during periods of higher event volumeMay require the use of safety equipment, such as HEPA mask, for infection prevention: No