Job Description

Posting number: 2026-00852

Department: Office of Community-based Police Accountability

Job classification: Hearings Clerk

Posting type: Open

Categories: Administration, Clerical & Data Entry, Community Services, Customer Service, Records Management, Communications, Office and Administrative Support

Summary

Job Appointment: Full Time, Regular.

Work Schedule: Typical schedule Monday - Friday, 8:00 - 5:00 PM. This position supports public meetings, which often occur at night and occasional weekends.

Work Location: Hybrid. This position reports to the Portland Building, 1120 SW 5th Ave, Portland, OR. Remote work must be performed within Oregon or Washington. For more information, click here.

Union Representation: AFSCME-189. To view current labor agreements, click here.

Starting Pay: Applicants start at the entry rate. If you are an AFSCME-represented employee, see labor agreement or contact your labor representative for additional information.

Position Summary:

The Office of Community Police Accountability (OCPA) is seeking a highly organized, detail-oriented, and community-focused individual to serve as the Community Board for Police Accountability (CBPA) Clerk. This new position plays a critical role in supporting the operationalization of the City’s police accountability oversight system and ensuring the integrity, transparency, and accessibility of CBPA public meetings and official actions.

The CBPA Clerk is responsible for administering all aspects of CBPA meetings, managing official records, ensuring compliance with City Charter and Code requirements, and serving as a subject matter expert on CBPA procedures for board members, staff, and the public. This position is public-facing and regularly interacts with board members, City staff, media representatives, and community members. Accurate execution of this work is essential to preserving public trust, supporting the Board’s governing authority, and maintaining the legality and legitimacy of CBPA decisions.

What you'll do:

• Manage CBPA meetings, work sessions, and subcommittee meetings, ensuring all procedures are executed accurately and in compliance with applicable laws, policies, and bylaws.
• Serve as a subject matter expert on CBPA meeting operations, procedures, and legal requirements for public officials, staff, media, and community members.
• Establish and maintain productive working relationships with public officials, City staff, media representatives, and community members.
• Research, analyze, interpret, and apply relevant state laws, City Charter and Code provisions, administrative rules, and CBPA policies.
• Prepare and disseminate public notices, meeting agendas, media advisories, and communications to Board members, staff, and the community.
• Ensure full execution of CBPA agendas, including roll calls, documentation of Board actions, management of virtual and in-person testimony, speaker timing, and the operation of public meeting technology and displays.
• Coordinate with technology teams, meeting broadcasters, facilities staff, and security personnel to identify and resolve technical and logistical issues.
• Utilize agenda management system software to produce agendas and ensure all documents are accurate, complete, and compliant with all applicable legal and administrative standards.
• Maintain official records of CBPA actions and decisions; prepare “as amended” documents, disposition agendas, and final document files for archival processing.
• Apply appropriate records retention requirements to all CBPA documents and clerk-related records.
• Develop and lead trainings for new CBPA members and OCPA staff on CBPA processes, procedures, and legal requirements.
• Prepare training materials, update guides and forms, and maintain the CBPA Clerk Manual to reflect new or updated processes.
• Attend staff meetings and collaborate with other City employees to support continuity and improvement in CBPA operations.

Ideal Candidate Profile:

The ideal candidate for the Community Board for Police Accountability (CBPA) Clerk role is an exceptional process-minded professional who excels at customer service, clear communication, and maintaining calm, authoritative presence in dynamic public meeting environments. This person understands that the Clerk role is a critical supporting position—one that safeguards legal compliance, ensures procedural accuracy, and helps keep CBPA members, staff, and the public aligned and informed.

Virtual Meet & Greet Opportunity

Meet the hiring manager and the senior recruiter to learn more about this position, how to apply, and what it's like to work with the City of Portland.

Date: Wednesday, September 30, 2026

Time: 12:00 PM

Zoom Meeting Registration: https://us06web.zoom.us/meeting/register/13IsGqj6SiO-q9Mv2q8y8g

(Note: Al Notetaking apps are not permitted. If you need ADA accommodations, please contact the recruiter below.)

Examples of duties

Applicants must demonstrate how their education, training, and experience meet each of the minimum qualifications listed below:

1. Experience supporting public meetings, administrative processes, legal or procedural workflows, or similar structured operational environments.
2. Experience providing customer service to diverse stakeholders, including members of the public, staff, and officials.
3. Experience interpreting, applying, or following rules, procedures, policies, regulations, or legal requirements.
4. Ability to manage deadlines, maintain accurate records, and balance multiple tasks in fast-paced or dynamic settings.
5. Ability to work collaboratively with staff across departments and maintain effective working relationships.
6. Proficiency with office software, document management tools, and basic meeting or presentation technology.

Applicants must also possess:

• Ability to obtain Criminal Justice Information Services (CJIS) certification issued by the Oregon State Police within six months of start date.

Preferred Qualifications:

• At least 5 years of professional and responsible related work experience AND
• Bachelor's degree in Public Administration, Business Administration or closely related field.

Qualifications

How to Apply:

• Submit your resume and responses to supplemental questions by the closing date.
• (Optional) Submit Veterans’ Preference documents, if applicable.
• If this is your first time applying with the City of Portland, or if you haven’t requested veteran preference before (and would like to now), please attach your DD214-Member 4 and/or VA Benefit Letter to your application. Once we verify your eligibility, we’ll record your veteran preference in our system, so it automatically applies to your future applications.
• Click here for application tips for resume, supplemental question response and/or cover letter.

What to Expect:

1. Application Review - (Week of October 5): We'll review your application materials to ensure you meet the minimum qualifications listed above.
2. Notice/Feedback - (Week of October 12): You will receive an email when the minimum qualification review is complete. If you disagree with the evaluation results, you may request a review within 14 days of the email notice, per City Administrative Rule 3.01.
3. Selection Process - (Mid to Late October): The hiring bureau will review qualified applications, conduct interviews, and check references.
4. Conditional Job Offer - (Mid-November): Final candidates may undergo a comprehensive background or driving record check, depending on the position.

Supplemental information

Learn More About:

• How to Apply Videos and Workshops
• City of Portland Core Values
• HRAR-3.01 - Recruitment Processes
• Veteran Preference Information
• Total Compensation and Benefits
• Language Pay Differential Eligibility

We’re committed to providing a fair, inclusive, and accessible hiring process. If you need assistance with your application or would like to request a reasonable accommodation due to a disability, pregnancy, or religious belief, please contact the recruiter listed below.

Questions? We're here to help!

If you have questions about this recruitment or need assistance, contact:

Tamela Ressler, Senior Recruiter

Tamela.Ressler@portlandoregon.gov

Bureau of Human Resources