Job Description
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.
JOB Announcement
Open: July 31, 2026 Close: August 28, 2026
Job Title: Coordinator Department: Communications
Reports To: Director Hours: 40 Hrs/Wk – Full Time
Salary: Based on Salary Matrix+Benefits Requisition: 937
*Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.
Under the general direction of the Director, this position is responsible for providing administrative support to Director and department staff. Position will assist Director with coordination of department duties, Tribal Newspaper, media relations, digital media, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Under the guidance and direction of the Director, provides administrative and technical assistance to the Communications Department.
2. Answer and route a high volume of incoming calls and messages using proper etiquette. Follows up as necessary.
3. Provide timely information and direction to tribal membership and clients regarding requested and available services.
4. Responsible for making and distributing photocopies and facsimiles.
5. Receive and distribute incoming mail. Properly and accurately logs all incoming/outgoing mail. Logs and tracks forms submitted to other departments for signature. Collects and logs incoming correspondence.
6. Take a lead on scheduling meetings. Prepares agendas, minutes, and packages for dissemination to the attendees. Prepares agendas and takes minutes for meetings.
7. Compose highly confidential correspondence and other forms of communication as requested. Edits and reviews materials prepared by others when directed by the Director.
8. Prepare and manage Requests For Proposals, bids, etc. Schedule and coordinate vendor services (such as designers, photographers, etc.)
9. Manage communications director’s calendar, necessary travel, etc.
10. Prepare/collect department time cards, invoices, Action Request Forms, etc.
11. Manage office supplies, etc.
12. Coordinate and edit ads, directory listings and similar content for Tribal Newspaper
13. Coordinate and edit online, print and email event calendars
14. Research and respond to external and internal requests for information from general-inquiry email, telephone and other channels. Answer questions, route or coordinate responses.
15. Support news media relations by tracking media coverage, maintaining media log and media lists, entering Tribal events into news media calendars, etc.
16. Assist with digital media as needed, such as by creating posts and monitoring social media feeds
17. Gather photographs, answers or other information as needed
18. Distribute press releases, Tribal Announcements, Tribal News, and similar publications; coordinate surveys; support Membership meetings and other outreach events
19. Contribute to special projects such as by coordinating and staffing outreach events, coordinating special mailings, coordinating and tracking award applications and nominations, etc.
20. Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS AND REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
HS Diploma/GED required. Associate’s Degree in a related field is preferred, and two years of experience in administrative support to a senior level executive; or equivalent combination of education and experience.
Knowledge of and work experience in Accounting functions is preferred. Intermediate to advanced skills in Microsoft Word and Excel required.
Must have experience in maintaining confidentiality of sensitive information. Must demonstrate and stay up to date on knowledge of privacy, contempt and defamation laws.
Must be able to work long hours and carry an unpredictable schedule.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. The majority of contacts are within the Tribal community although some may be external to the Tribe.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Demonstrates good judgment and acts responsibly to avoid endangering anyone working in, or working with, the department.
Licenses, Certificates
Must have and maintain a valid and unrestricted Washington State driver’s license and proof of insurance. Driver’s License restrictions must not prevent the employee from complying with the Tribe’s Vehicle Use Policy or driving a GSA vehicle.
Other Requirements
Must have reliable transportation.
Must demonstrate strong communication skills, both written and oral. Must demonstrate an eye for detail.
Must be able to multi-task and set priorities.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier.
• Requires the ability to read, write, communicate, and interpret information accurately in English.
• Requires the ability to concentrate and consistently produce accurate work.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee frequently is required to stand and walk.
• The employee is frequently required to stand and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level is moderate.
• The physical exertion is low to moderate.
• The employee is frequently exposed to outside weather conditions.
• Exposure to hazardous materials in minimal.
• Requires travel using employee’s own transportation.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
INDIAN PREFERENCE EMPLOYER AS REQUIRED BY LAW
Online Application Tips:
1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.
2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.
3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.
4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov
5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.
6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)
7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.
*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.
If you have any questions about the positions or the online application, please call (253) 573-7863
or email jobs@puyalluptribe-nsn.gov.
3001 Puyalupabsh, Tacoma, WA 98404
Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.
