Job Description

Organization

Pay

$18.97

Pay Frequency

Hourly

Full Time / Part Time

Full timeUnder general supervision provides support for communication activities, event coordination, and responsible for bookkeeping duties for the Division by performing the following duties.

Safety-Sensitive Position: Yes (as defined under Oklahoma Statute Title 63 § 427.8)

All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.

Essential Job Functions

• Track basic budget information for events, process invoices, and assist with financial records.
• Assist in planning and coordinating internal and external events.
• Assist in developing and distributing internal and external communications, including announcements, newsletters, and informational materials.
• Maintain communication calendars and help schedule communication or event‑related tasks.
• Provide general administrative and clerical support to the communications team, including preparing reports, organizing files, and managing correspondence.
• Distribute department mail and correspondence.
• Maintain office supplies and coordinate orders as needed.
• Maintains accurate inventory counts for all equipment by tracking usage, conducting regular audits, and updating inventory records.
• Support the Communications team with tasks such as assisting with social media updates and helping maintain website content and other communication channels.
• Performed other duties as assigned.

Additional Job Description

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Knowledge, Skills, and Abilities

Knowledge of budgeting or bookkeeping; customer service; basic communication skills; event planning;

Skills in customer service; organizational skills; attention to detail; record keeping; event coordination.

Ability to multitask; work independently and as part of team; handle confidential information; learn new software, communication tools, and office system; work with various teams.

Computer Skills

To perform this job successfully, an individual should have knowledge of Word Processing software, Spreadsheet software, Contact Management software, and Internet software.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

High school diploma or GED and 3 years of satisfactory full-time paid employment in Communication or a related field; or graduation from an accredited college or university with an Associate in Communication, Marketing or other related field; or a combination of education and experience may be considered.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

Valid Oklahoma Driver’s License possessed for at least 6 months

Defensive Driving with Tulsa County within 6 months of hired

Physical Demands

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to assume a stationary position; and communicate, convey, express oneself, exchange information. The employee is frequently required to move or transverse; and operate, activate, use, prepare, inspect, detect, position. The employee is occasionally required to reach with hands and arms. The employee must occasionally transport, move, position, put and/or install up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job the employee is frequently exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE:s are subject to change based on changing business needs and conditions.

Location

HQ