Job Description

Communication Desk Assistant

Location: Naperville, IL (On-site 3 days/week with some remote flexibility)
Position Type: Contract 6 Months

The Communication Desk Assistant will provide multifaceted administrative, communications, and event support to enhance internal communication efforts and operational organization. This role requires proficiency with Microsoft Office tools, attention to detail, and the ability to manage multiple administrative tasks independently The ideal candidate is organized, proactive, and comfortable working in a fast-paced, collaborative environment

Key Responsibilities

Administrative & Organizational Support

• Manage a variety of administrative tasks, including:

  • Reviewing and labeling photos and organizing photo repositories.

  • Managing a physical inventory of logo items, both for loan and giveaway (e.g., signage, step-and-repeats, mugs, umbrellas).

  • Filing and archiving documents in Teams folders

• Provide event coordination support, including:

  • Booking rooms, arranging catering, and assisting with room setup

Communication & Content Management

• Create and edit visually appealing PowerPoint slides and presentations

• Draft and/or edit employee communications; familiarity with AP style and proofreading is a plus.

• Support content publishing using platforms such as Korbyt and Firstup (experience preferred, but not required).

Collaboration & Independence

• Work closely with internal teams while maintaining the ability to complete tasks independently

• Be a confident multi-tasker, willing to ask questions and follow through with quality execution.

Qualifications & Desired Skills

• Proficient in Microsoft Word, Outlook, Forms, Teams, SharePoint

• Strong experience in PowerPoint – creating and editing single slides and full presentations.

• Familiarity with AP Style and proofreading experience preferred.

• Event support and coordination experience is a plus.

• Writing experience for employee/internal messaging is a plus.

• Familiarity with Korbyt and Firstup (preferred, but not required).

• Highly detail-oriented, organized, and a proactive problem-solver