Job Description

The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world-class education and training, invest in research, and partner across the Asia-Pacific to strengthen local surgical services. Learn more at surgeons.org.

About the role
Do you enjoy keeping things organised, building strong working relationships and making sure the details are taken care of behind the scenes?
In this role, you will provide committee, event and administrative support to the Victorian and ACT State Chairs and Committees. You’ll help coordinate meetings, manage communications, support events and contribute to the smooth day-to-day operations of the team.
This is a varied role where no two days are the same. You’ll work closely with internal stakeholders, Fellows, Trainees and external partners to ensure activities and events are delivered professionally and efficiently.
Key responsibilities include:
• Providing committee support including agendas, papers, minute taking, action tracking and follow-up
• Coordinating ACT events and supporting Victorian events as required
• Managing shared inboxes, enquiries and general correspondence
• Assisting with newsletters, website updates and administrative tasks
• Supporting operational activities for the State & Territory Manager and State Chairs
• Building positive working relationships with members, stakeholders and service providers
• Providing high-quality customer service and responding to enquiries in a timely manner
This role full time with a hybrid working arrangement from our Melbourne office. Some flexibility is required during busy event periods, including occasional after-hours work when needed.
Download Position Description
About the team
Our team delivers events and member engagement activities across the regions. The team works collaboratively to provide reliable committee support, coordinate events and ensure members have a positive experience when engaging with the College.
It is a supportive and collaborative environment where people work closely together, share responsibilities and step in to help when needed.
About you
You are organised, adaptable and comfortable managing multiple priorities at once. You enjoy working with people, communicating clearly and making sure tasks are completed accurately and on time.
You will bring:
• Experience providing committee or administrative support
• Experience coordinating events from planning through to delivery
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• A proactive and solutions-focused approach
• Confidence working with Microsoft Office and Teams
• The ability to build effective relationships with a range of stakeholders
• A flexible approach and willingness to support the wider team when required
Experience working in a membership organisation, professional association, healthcare or education environment will be highly regarded.

Your experience with us
We’re committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.
Key benefits include:
• Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing.
• Hybrid working arrangements that support flexibility + starter equipment allowance
• Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave
• Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing
• Gifted leave over the Christmas/New Year period
• Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more.
Read more about what we offer you here.
How to apply
Click “Apply” to begin your application. We encourage you to include both your resume and a cover letter. In your cover letter, please highlight your experience that aligns with the key responsibilities outlined in the position description.
Applications are reviewed as they are received, so we encourage you to submit yours as soon as possible. If you have any questions, you’re welcome to contact us at careers@surgeons.org. Please note that we are unable to accept applications via email.
You will be informed of the outcome of your application in due course.
Everyone is welcome
We’re committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce.
RACS recognises the Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.