Job Description

Provides administrative assistance to the County Clerk and represents the County Clerk in the official capacity of Ex-Officio Clerk of the Commissioners Court at all regular, special and emergency meetings as prescribed by law. Serves as a custodian of the official Commissioners Court records.

Management Scope: Supervises one assistant.
1. Consults and coordinates with County officials, department heads and legal staff regarding the content, logical and grammatical consistency and proper form of items to be presented to the Commissioners Court.

2. Supervises and assists in processing court orders, to include filing, filming, certifying, indexing and distributing court orders, and researching and retrieving court documents and records.

3. Compiles, prepares and distributes weekly agendas for official meetings of the Commissioners Court, posts required legal notices and advises news media of special and emergency sessions of the Commissioners Court.

4. Attends all called official meetings of the Commissioners Court to document and attest to official actions taken by the Court, as required by law.

5. Supervises and assists in preparing for Court by creating docket sheets and registering County officials, department heads, employees and the general public to speak before the Commissioners Court.

6. Prepares letters and memoranda to County officials and department heads to inform them of actions of the Commissioners Court that relate to their offices.

7. Prepares studies and evaluations of current operating procedures of the Commissioners Court Clerk’s Office and reports findings and recommendations to the County Clerk.

8. Performs other duties as assigned. Education, Experience and Training:
Education and experience equivalent to a Bachelor’s degree from an accredited college or university in a job related field of study.

Special Requirements/Knowledge, Skills & Abilities:
Skilled in the use of standard software applications. Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public.

Physical/Environmental Requirements:
Standard office environment. May require prolonged sitting, standing, walking and ability to lift and carry up to 25 lbs., unassisted.