We are currently seeking a Commercial Loan Closing Administrator. The Commercial Loan Closing Administrator is an in-office role and is responsible for performing the tasks related to loan closing/funding, callback/QC of loans booked, as well as liaison among internal and external parties, such as lending units, loan servicing and third-party closing agents including attorneys.
Function as a liaison between portfolio managers, underwriters, escrow, title, closing agents, attorneys, and all interested parties to coordinate closing and funding activities. Coordinate with loan documentation department and loan funding department throughout the process. Collaborate with customers, outside counsel & Portfolio Managers/Underwriters to obtain all necessary documents needed for closing and funding.
Communicate with commercial lending officers, portfolio managers/underwriters or other office personnel, attorneys. Ensure all pre-funding requirements are met.
Collaborate with Outside Counsel, lending staff, credit supervision, and compliance, to ensure compliance with all applicable policies and procedures in support of Loan Closing
Ability to troubleshoot closing related issues.
Read loan documents to ensure consistency with our approval.
Set up loan documentation and funding request onto the Banks internal loan closing/funding system. Prepare outside counsel consistency letter.
Coordinate the receipt and distribution of due diligence items. Maintain and manage the closing checklist to ensure that closing counsel and internal parties have received all required documents to review and close the loan. Maintain a critical schedule and monitor all parties involved in the closing/funding process to ensure deadlines are met. Maintain checklists of client requirements.
Coordinate with portfolio managers/underwriters, borrowers, third party agencies and internal departments to make sure items are submitted in a timely manner related to closing. Maintain loan files during the closing process. Call back loan folders to ensure files are completed post-closing. Provide necessary items and loan documents to loan closing department post-closing. Provide necessary items for law firms to prepare closing binders. Pursue the resolution of various issues during the due diligence/closing process. Communicate East West Banks due diligence requirements with borrowers such as insurance requirements.
Prepare internal closing fee schedule as applicable. Provide information needed to funders and our Escrow agents for closing statements.
Ensure proper internal approvals obtained during each phase of the closing/funding process. Follow-up on receipt of the original executed loan documents, as well as any other post-closing obligations.
Monitor internal third-party costs throughout the closing process. Ensure payment of third-party consultants (including legal) at closing.
May perform other duties as assigned
Bachelors degree in finance or accounting preferred or equivalent experience.
2+ years of related experience in commercial loan documentation, funding and closing.
Strong data entry skills and accuracy required.
Working knowledge of rules, regulations and policies concerning banking services, particularly with commercial lending and related loan documentation
Ability to prioritize and multi-task in a high-pressure fast paced environment.
Knowledge of and ability to interpret LaserPro or outside counsel-prepared commercial loan documents is a plus.
Proficient in Microsoft Excel
Knowledge of all aspects of loan documentation specifically those prepared by Attorneys
Effective Professional interpersonal, written, and verbal communication skills
Key requirements:
Strong commercial loan closing experience is required.
We are looking for someone who can step into the role with minimal training and quickly contribute.
Excellent verbal and written communication skills are essential, as this individual will work closely with both internal and external partners, including Relationship Managers, Project Managers, attorneys, title/escrow companies, and other vendors.
Must be highly organized, detail-oriented, and able to effectively manage multiple transactions and deadlines.
Intermediate Level
This is a Permanent position based out of Pasadena, CA.
The pay range for this position is $60000.00 - $81000.00/yr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
This is a Permanent position based out of Pasadena, CA.
This position is anticipated to close on Nov 25, 2026.
This is a fully onsite position in Pasadena,CA.
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
We’re TEKsystems and TEKsystems Global Services. We accelerate business transformation for our customers, so they can capitalize on change and master the momentum of technology. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities.
TEKsystems and TEKsystems Global Services are Allegis Group companies.
