Job Description

About the Opportunity:
This is an opportunity for a Commercial Leasing Administrator to join a fully integrated property management company at their corporate office in Midtown Manhattan. This is an exciting opportunity to play a key role in supporting commercial leasing operations while working closely with internal real estate, construction, and property management teams. The position offers strong exposure and growth potential within a dynamic real estate environment.

About the Company:
Our client is a New York-based owner and manager with a portfolio of over 4,000 residential units spanning luxury rental and condominium properties in some of NYC’s most sought-after neighborhoods, in addition to a robust retail and office portfolio. The Commercial Leasing Administrator will support approximately 50 retail spaces within the portfolio.

Responsibilities:

• Manage the entire lifecycle of commercial lease coordination, including coordination with property managers, tenants, brokers, and internal teams
• Abstract leases, manage lease files, and maintain the property management database (MRI)
• Review lease files to ensure compliance with lease requirements
• Manage Certificates of Insurance (COIs), Estoppels, and Subordination, Non-Disturbance, and Attornment agreements (SNDAs), and communicate with tenants as needed
• Track critical leasing, construction, and operational dates and proactively coordinate with internal stakeholders
• Generate weekly and monthly internal reports
• Serve as the point of contact for commercial tenants regarding lease-related questions
• Assist in creating standard operating procedures (SOPs) for the department
• Support the accounting and compliance teams on tenant receivables and lease-related matters
• Greet visitors, answer phones, and handle general inquiries
• Manage executive calendars
• Draft correspondence

Qualifications:

• Exceptional customer service skills with strong verbal and written communication abilities
• Ability to multitask in a fast-paced environment; professional, goal-oriented, organized, and a self-starter
• Fast learner and team player
• Minimum of 3 years of experience in commercial real estate lease coordination or as a paralegal reviewing leases and preparing lease abstracts
• Strong computer skills, including proficiency in MS SharePoint (Excel, Outlook, and Word), systems, and document management
• Experience with MRI is a plus
• Highly detail-oriented and organized

Compensation, Hours, Location:

• Salary range: $90,000–$95,000
• Annual bonus eligibility
• Comprehensive benefits package
• 401(k)
• Paid time off
• Full-time, in-person, five days a week
• Midtown Manhattan location