Job Description

Job Purpose

Manage Quotation process, from Budgetary to submission Pricing Approval. Manages Order Process & Contract Management.Consolidates and analyzes information from Sales, external Customers, requirement and coordinate with related departments.

Job Description

DUTIES AND RESPONSIBILITIES:

1. Tendering & Proposal Management

• Coordinate ITT (Invitation to Tender) and Prequalification (PQ) reviews and execute quotation preparation in line with the agreed bid strategy.
• Act as the focal point for the preparation, compilation, and submission of techno-commercial quotations and tender packages.
• Review tender requirements and coordinate with Sales, Aftermarket, Engineering, Planning & Procurement, QA, HSES, Finance, and other stakeholders to gather inputs required for tender submissions.
• Prepare tender schedules and monitor progress to ensure timely completion of all deliverables.
• Organize and facilitate bid kick-off meetings and tender review meetings with relevant stakeholders.
• Prepare and manage tender tables of contents, commercial documentation, and supporting documents.

1. Techno-Commercial & Bill of Materials (BOM) Proposal

• Prepare and maintain Bills of Material (BOM) for quotations, tenders, and customer proposals.
• Verify BOM accuracy against quotation layouts, technical requirements, and customer specifications.
• Develop and validate cost along with Estimating & Tender Support Team.

1. Order & Contract Management

• Coordinate order handover and launch activities following contract award.
• Initiate and facilitate order kick-off meetings with Engineering, EMS, Quality, Manufacturing, and other stakeholders.
• Create and maintain sales orders within ERP systems and support contract execution activities.
• Coordinate relevant stakeholders to ensure compliance with Local Content (TKDN) requirements and approved project budgets.
• Communicate commercial deviations, exceptions, and contractual issues with Sales teams and customers.
• Monitor and verify Local Content achievement throughout contract execution and support post-audit activities.

1. Legal, Finance & Risk Management

• Coordinate with Legal and Finance teams to review contractual terms and commercial requirements.
• Support cash flow assessments and financial risk evaluations for bids and contracts.
• Coordinate payment term reviews and customer credit assessments with Finance.
• Follow up and secure approvals for legal and financial deviations from standard company policies.

1. Documentation & Administrative Management

• Prepare, review, and update vendor registration and renewal documents.
• Draft and coordinate formal correspondence, commercial letters, and customer responses.
• Support contract amendment and purchase order revision processes.

1. Local Content (TKDN) Management

• Review customer and regulatory Local Content requirements during the tender stage.
• Develop Local Content strategies and optimize sourcing plans to achieve contractual TKDN targets.
• Prepare and issue Local Content calculations and declarations for tender submissions.

1. Cross-Functional Support & Continuous Improvement

• Support HSE campaigns and promote a strong safety culture across business activities.
• Participate in People & Culture initiatives, employee engagement programs, and training campaigns.

You are meant for this job if

ENTRY QUALIFICATIONS:

• Minimum Bachelor's Degree in Engineering, Business, or a related discipline, or equivalent combination of technical and commercial experience.
• Minimum 3-5 years of experience in commercial operations, project management, tendering and proposal preparation, procurement, contract administration, or related functions.
• Experience in the industrial, manufacturing, energy, or oil & gas sectors is preferred.
• Good to have: Experience with ERP systems such as SAP or S/4HANA.
• Fluent in English, both written and spoken.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong commercial acumen with excellent analytical, negotiation, and communication skills.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• High attention to detail with a strong commitment to compliance, accuracy, and customer satisfaction.
• Embodies a strong safety culture and quality mindset in all aspects of work.

Skills

Communication Skills and Abilities

Interpersonal skills

ERP Systems

Negotiation skills

Microsoft Office

Excel