Job Description

The Commercial Escrow Officer supports the successful closing of commercial real estate transactions by managing escrow duties on complex deals and offers hands-on experience with high-value, multi-party, and multi-state commercial transactions. The role emphasizes collaboration, accuracy, and professional growth in a dynamic commercial closing environment.

Key Responsibilities:

• Open and manage commercial escrow files, ensuring all documents and parties are accurately reflected.
• Review and understand title commitments, purchase and sale agreements, loan documents, and closing instructions .
• Prepare and balance basic settlement statements (CDs, ALTA statements), working toward independence with complex disbursements.
• Coordinate document execution and collection from all transaction parties (buyers, sellers, attorneys, lenders, brokers).
• Communicate professionally with clients and internal teams to provide updates and assist with transaction questions.
• Assist with clearing title issues, collecting due diligence items, and obtaining payoff and release documentation.
• Learn to manage wire disbursements and post-closing tasks in accordance with escrow procedures and security policies.
• Support recording processes by preparing and submitting documents to local jurisdictions, ensuring accuracy and follow-up.
• Issue final title policies and closing packages in collaboration with the post-closing and title teams.
• Maintain organized and compliant escrow files in line with company standards and regulatory requirements.
• Participate in ongoing training and mentoring under the guidance of experienced commercial escrow officers.

Qualifications:

• 2--4 years of experience in a title company, preferably as a Commercial Escrow Assistant or in a related closing support role
• Working knowledge of escrow and title procedures and basic understanding of commercial real estate transactions
• Familiarity with title production and escrow software systems (e.g., SoftPro Select, RamQuest, or similar)
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines
• Effective written and verbal communication skills with a client-service mindset
• Ability to work in a collaborative team environment and respond positively to feedback
• Willingness to learn complex deal structures and multi-state closing requirements

Preferred Qualifications:

• State Title Agent License or Notary Public commission (or willingness to obtain)
• Exposure to commercial closing documents such as entity formation papers, leases, and loan documents
• Experience handling wires or disbursements under supervision