Job Description

Commercial Compliance Specialist

Reports To: Commercial Operating Manager
Status: Full-Time / Permanent / Non-Exempt
Location: Remote
Travel: Occasional, as needed (<5%)
Schedule: Monday-Friday, standard business hours in employee's time zone
Compensation: $25.00 to $30.65 per hour

PURPOSE OF THE ROLE

The Commercial Compliance Specialist provides single-point ownership of SavATree's commercial compliance function — bringing contracts, certificates of insurance, bid and RFP support, prevailing wage at the contract stage, and GSA Schedule administration under one umbrella. The role exists to support the continued growth of the commercial business by replacing today's shared-services model — where compliance work sits alongside fleet and facilities admin — with a credentialed owner accountable for the consistency, accuracy, and timeliness of SavATree's commercial obligations across our national footprint.

Working in close partnership with the National Commercial Manager, Commercial Operating Manager, Payroll leadership, branch teams, customers, and government agencies, the Specialist safeguards contractual obligations, maintains regulatory compliance, and upholds consistent commercial standards across all SavATree operating states.

ESSENTIAL FUNCTIONS OF THE ROLE

Commercial Contracts

• Review, redline, and process commercial contracts — including MSAs, customer agreements, property management agreements, NDAs, and service contracts
• Maintain the commercial contract repository and track renewals, expirations, and key contract milestones
• Coordinate certificate of insurance (COI) requests, renewals, and tracking with carriers and customers
• Route executed contracts for officer signature and maintain the signature workflow

Bid & Pre-Award Support

• Review large RFPs prior to submission to flag risk terms, compliance triggers, scope gaps, and unfavorable language before bids go out
• Prepare pre-bid checklists, bid bonds, and performance bonds in coordination with commercial and operations teams
• Research prevailing wage determinations (Davis-Bacon and state-level) at the RFP stage and apply correct rates into bid pricing
• Package wage documentation into bid submissions and provide a clean handoff to Payroll upon contract award

GSA Schedule Administration

• Manage day-to-day administration of SavATree's GSA Multiple Award Schedule contract (GS-21F-0149V), including modifications, price adjustments, and MAS compliance
• Submit quarterly GSA sales reports and Industrial Funding Fee (IFF) remittances on schedule
• Prepare for and respond to GSA audits, including Contractor Assessments and Industrial Operations Analyst (IOA) reviews

Prevailing Wage — Commercial Side

• Capture and document wage determinations at the contract and RFP stage, before work begins
• Flag prevailing wage applicability to Payroll immediately upon contract award and provide the contract-side documentation Payroll needs to administer the certified payroll program

Note: Certified payroll execution (LCPtracker, eMars submissions), fringe benefit calculations, worker classifications, and the Points North relationship remain with the SavATree Payroll team.

Special Projects & Ongoing

• Support special projects and ad hoc commercial initiatives as assigned by leadership
• Perform other tasks as required by business needs and management

WORKING RELATIONSHIPS

• Internal: National Commercial Manager, Commercial Operating Manager, branch leadership, payroll leadership, accounts receivable, and corporate employees
• External: Commercial customers, insurance carriers, federal and state agencies (including GSA and the Department of Labor), GSA advisory consultants, and certified payroll vendors

PHYSICAL ENVIRONMENT

• Remote home office environment.

QUALIFICATIONS FOR THIS ROLE

Required

• Strong attention to detail and ability to manage multiple priorities and deadlines
• Ability to work independently in a remote environment
• Experience with contract administration, compliance, or commercial operations
• Excellent verbal and written communication skills
• Strong time management and organizational skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred

• Experience reading and redlining commercial contracts
• Familiarity with prevailing wage research and Davis-Bacon / state-level wage determinations
• Familiarity with GSA Multiple Award Schedule (MAS) contracts and FAR / GSAR regulations
• Working knowledge of D365 or similar ERP systems
• Demonstrated commitment to continuous improvement and credential-based professional development