Job Description

Work Flexibility: Hybrid

Key Activities & Accountabilities

1) Timetable management and communication inside the division

• Coordinate meetings and data in electronic timetables (Outlook)
• Organization of the local divisional meeting and appointments (booking meeting rooms, catering and technical services, guest travel and lodging and logistic details in general)
• Speaking to providers on the phone, via e-mail or in person to enable commercial and marketing activities
• Update mailing lists, onenote, divisional highlights
• Coordinate the relationship among Marketing and Facility or advocate to him/her the shipment and preparation of promotional support materials ( usb, brochures, product catalogue)
• Became the point of contact among the divisions and organization for specific matters related to BUD activities
• Processing and management of invoices for all commercial activities and maintenance of the department budget spreadsheets
• Coordinate organizational activities such as internal Conf call, Webex, Agents training and meetings, agenda, minute and follow up
• Support translations among languages as requested

2) Coordinate business trips

• Coordinate business trip and related BUD activity
• Booking of flights, transfers, train and taxi rides, according to valid country specific cost expenditure guidelines

3) Data collection

• Planning and executing internal events, e.g. monthly Leadership Team Meetings/Calls
• Provide assistance in the organization and operation of internal divisional educational activities
• Supporting the BUD by providing information and analysis, on an ad hoc basis, of commercial activity undertaken by the team
• Consolidate data from multiple sources (ie weekly forecasts) as requested
• Prepare advanced excel sheets and manage data collection from different cources

4) Project management

• Working independently on different projects agreed with the BUD
• Support the business at internal conferences when requested
• Coordinate Onedrive/One note common activity of the team and request from EU
• Coordinate organizational activities external agreement with third party and providers
• Prepare, send and archive yearly letter of budget per BU for agents
• Promote and disseminate Culture Compliance Company (compliance and ethical behavior)
• Satisfy ad disseminate Quality Culture and respect of procedures of the Company giving particular attention to Dl.lgs 81/2008

Education

• Educated to degree level or equivalent
• Ideally an engineering or technology graduate

Experience

At least two years in the same role

Competencies

• Fluency in English speaking and writing
• Excellent written and spoken communication skills

• Interpersonal skills
• Multi-task oriented
• Communication skills - verbal and written
• Problem-solving
• Attention to detail and accuracy
• Data collection and ordering
• Adaptability
• Initiative
• Stress tolerance

• Interest in a developing a sales and marketing career

Travel Percentage: None