Job Description

Location: Irvine, CA (On site) | Type: Full Time | Pay Range: $18-$25 an hour

Norm Reeves Auto Dealerships is a nationally-recognized group of privately-owned retail automotive dealerships located in Southern California, Texas, and Florida including the #1 RETAIL DEALER IN THE NATIONWith a history dating back to 1963, our group has established a reputation for innovation, integrity, and customer-centric services. We are expanding rapidly and are looking for talented individuals who are eager to grow their careers while the company continues to expand!

As our Office Administrator, you’re one of the most important team members at Norm Reeves Collision Center, Irvine You’re responsible for creating a super Norm Reeves Honda experience!

Your work will ensure our guests leave 100% satisfied with their Norm Reeves Honda experience.

Key Responsibilities:

• Manage daily office operations: phone, email, appointment scheduling, customer intake/vehicle check-in, and check-out.
• Liaise with insurance adjusters, claims representatives, and tow companies.
• Handle customer communications, resolve issues, and ensure a positive customer experience.
• Process invoices, payments, deposits, and basic bookkeeping (accounts receivable/payable).
• Maintain accurate customer information, manage shop management software (e.g., CCC, Mitchell, Audatex, or similar).
• Order office supplies and post vendor invoices.
• Train and supervise front-office staff; enforce office policies and safety/cleanliness standards.

Qualifications:

• 3+ years office/administrative experience; preferred 1–2 years in an auto body or collision center.
• Strong knowledge of insurance claims processes and shop management software preferred.
• Proficient with MS Office (Excel, Word) and comfortable learning new systems.
• Excellent verbal and written communication; strong customer-service skills.
• Organized, detail-oriented, able to prioritize and multitask under pressure.
• Basic bookkeeping/accounting skills; experience with CCC & Dealerbuilt a plus.
• Valid driver’s license

What We Offer:

• Medical, Dental, Vision, and Complimentary Life Insurance

• 401k Matching and FSA

• Tuition Reimbursement

• Paid Time Off (accrues)

• Supplemental Insurance (Hospital, Accident, Critical Illness)

• Discounts on Vehicles, Services, and Parts