Job Description

Collections/Archives Associate - Part Time

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor’s degree, four (4) years of full time related experience or a combination of higher education course work and work experience totaling four (4) full-time years may be considered. Ability to perform physical tasks, including lifting up to 30 pounds, pushing loaded book trucks, climbing ladders, and standing or walking for extended periods.

Preferred Qualifications:

Experience in archives, special collections, libraries, museums, or similar settings. Experience with archival storage and preservation practices. Experience with collection inventories, and rehousing of materials. Experience preparing archival, rare book, or special collections materials for exhibitions and displays. Demonstrated ability to safely handle rare or fragile materials.

Brief Description of Duties:

The Collections/Archives Associate provides collections care and management support for rare books, manuscripts, archival materials, and general library collections. Responsibilities include retrieving, transporting, shelving, refiling, rehousing, labeling, and maintaining collections; monitoring and reporting physical, environmental, and security concerns; assisting with basic preservation activities, inventories, space management, environmental monitoring, and disaster response; and coordinating and overseeing departmental student staff. Strong organizational skills and attention to detail. Ability to work independently and collaboratively in a service-oriented environment.

Collections Care, Handling & ManagementRetrieval, transport, shelving/refiling, safe handling, rehousing, labeling, collection maintenance, and secure movement of rare books, manuscripts, archives, and general collections.Preservation ActivitiesCleaning, rehousing, encapsulation, stabilization, monitoring physical condition, identifying preservation concerns, and maintaining preservation supplies.Collections Inventory, Storage & Space ManagementCollection inventories, shelf maintenance, organization of storage areas, space management projects, and related collection moves.Environmental Monitoring & Emergency PreparednessSupporting environmental monitoring and disaster response activities and reporting environmental or security concerns.Student Staff Coordination & Operational SupportAssisting with coordination and oversight of departmental student staff and supporting routine preservation/collections operations.Exhibitions, Research, Instruction & Digitization SupportPreparing, retrieving, and safely moving materials needed for exhibitions, research, instruction, digitization, and other departmental requests.Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a part-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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Job Number

2603332

Official Job Title: Instructional Support Associate

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

: US-NY-Stony Brook

Department/Hiring Area: Libraries

Schedule

: Part-time

Shift

:Day Shift Shift Hours: Monday/Wednesday: 8am-1pm Tues/Thurs: 8am-12pm

Posting Start Date

: Sep 28, 2026

Posting End Date

: Oct 29, 2026, 3:59:00 AM

Salary:$26,500 @ .48 FTE

Appointment Type: Temporary

Salary Grade:SL2

SBU Area:Stony Brook University