Job Description

Reporting to the Head of Collections Processing, the Collections Processing Archivist arranges and describes manuscript and Emory University Archives collections in all formats, analog and digital; accessions newly acquired collections and additions to existing collections; creates and maintains descriptive records including finding aids, MARC records, and copyright risk analysis reports. The Collection Processing Archivist provides reference services to researchers, which may include Emory students and faculty, visiting scholars, and members of the public, and may also provide outreach on behalf of the Rose Library by contributing to social media, programs, exhibitions, or library publications. The Collection Processing Archivist also works with Collection Development staff to pack and acquire new collections. Finally, the Collection Processing Archivist is expected to contribute to the library and professional community through committee service, conference presentations, and/or scholarship. This position may supervise graduate student assistants.

Flexible Workplace

This position offers some possibility for flexible work arrangements; however, the expectation is that the successful candidate will work primarily on-site.

Essential Responsibilities & Duties

• Arranges and describes manuscript and Emory University Archives collection in all formats in accordance with library and archival standards and local guidelines.
• Writes finding aids and MARC records for collection, describing the records, records creator, and context of creation and use of the records using Archives Space, Alma, and other relevant archival and bibliographic information systems.
• Receives, verifies, records, rehouses, and creates accession records and preliminary descriptive tools for newly acquired archives and manuscript collections.
• Participates in collection management and stacks management projects such as stacks shifting, preservation surveys, records surveys, and descriptive projects.
• Provides research and reference assistance to Rose Library patrons, including 3-6 hours of weekly reference desk or reading room shifts a week, including occasional evening or weekend shifts.
• Contributes to the library and professional community through committee service, conference presentations, and/or scholarship.

Qualifications

Required Qualifications

• ALA-accredited master’s degree in Library and Information Science OR equivalent education and relevant library experience.
• Experience arranging and describing archives and manuscript collections in an internship, student worker, or professional capacity.
• Knowledge of current national archival standards and best practices, including a working knowledge of DACS, MARC, EAD, and other archival descriptive standards.
• Ability to work collaboratively both as part of and across various teams.
• Evidence of active participation, involvement, and leadership in local, state, regional, national, or international professional or scholarly associations.

Preferred Qualifications

• Minimum of three years of experience arranging and describing archives and manuscript collections in an academic library, public library, school library or other cultural heritage setting, or education institution.
• Background in Southern history and culture, African American history and culture, or English Literature.
• Experience arranging and describing born digital archival materials.

Join Our Information Session: Collections Processing Archivist

Date: October 29, 2025
Time: 2:00–3:00 PM (ET)
Details: Learn more about the role, our collections, and what we're looking for in the next archivist.

If you're interested and available to join, please register here to receive the Zoom webinar link:
https://emory.zoom.us/webinar/register/WN_O1CcIO0LQAm9oyugCFGbfA

Application Instructions

Interested candidates should review the application requirements and apply online at {https://apply.interfolio.com/175843}

Applications may be submitted as Word or PDF attachments and must include:

1) A cover letter that includes a statement of interest, describing your qualifications and relevant experience, as well as your interest in this position and in contributing to the mission and values of Emory.

2) A current resume or curriculum vitae (CV) detailing your educational background and relevant professional experience.

3) On a separate document list the names, email addresses, and telephone numbers of 3 professional references including a current or previous supervisor.

Candidates applying by November 14, 2025 will receive priority consideration Review of applications will continue until the position is successfully filled. Emory is an Equal Opportunity/Affirmative Action Employer and encourages applications and nominations from women, minorities, people with disabilities, and veterans.

Equal Employment Opportunity Statement

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.