Job Description

About Us | Mō mātou

Join the Partnerships and Commissions | Te Aukaha branch and help deliver services that truly matter! From national institutions and commissions to community-driven initiatives like Hāpai Hapori Community Operations, Archives National Library, and Ministerial Services, we bring together innovation, strategy, and action to make a positive difference across Aotearoa.

At Archives National Library New Zealand, we have the mandate to make our collections and records accessible so people, communities and government can use them to their fullest value. We connect past and present, and safeguard knowledge for the future.

The role | Te tūnga

As a Collections Assistant, you will support the development, maintenance and accessibility of collections and archives across the National Library and Archives New Zealand. This role involves hands on work with a wide variety of materials and formats, including processing client requests, supporting Reading Room operations, undertaking collection care tasks, and assisting with digitisation, exhibitions, and loans services.

You will retrieve, handle, and re‑shelve collection items, maintain accurate records in collection management systems, help ensure safe use of materials, and contribute to the smooth operation of repository and service environments. Working closely with colleagues across Access Services, you will play an important part in ensuring our collections are protected, discoverable and accessible for everyone.

What you bring | Nōu te rourou

• A relevant certificate or diploma (NZQF Level 5) or equivalent training/experience in a Library or Archives setting, with GLAM sector experience or study towards a qualification considered an advantage
• Strong attention to detail and accuracy, with confidence using standard computer applications such as Word, Excel and Outlook
• Experience or confidence working in warehouse or repository environments, including undertaking physical tasks such as lifting and moving items
• A customer-focused approach with clear, professional communication skills and the ability to support varied client needs
• The ability to work collaboratively within a busy team environment, adapting well to changing priorities
• Willingness to learn new processes and equipment, including photographic or scanning technologies

For you | Mōu

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo.

To learn more about the diverse, important mahi we do at the Department and see why we're a great place to work check out our website https://www.dia.govt.nz/

Benefits - About Internal Affairs - Careers with us - Benefits - dia.govt.nz

The appointing range for this role is $60,250 – $67,480, dependent on your level of experience.

How to apply | Me pēhea te tuku tono

We are unable to accept applications via email. Please click the apply button to submit your application.

We're committed to ensuring our application process is accessible to everyone. Please let us know if there is any support we can provide to ensure the process is accessible to you.

Applications for this role close 5pm, Tuesday 7 April 2026 Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

If you have any questions please email Access Services Team Leader, Shobna Hillman.

To review the full job description, please click here.