Job Description

The Collection Paralegal will assist Attorneys, Litigation Paralegals and Collection Assistants with the firm’s homeowner’s association practice. This individual will be responsible for preparing the initial and final demand letters for assessments for homeowners associations. The Collection Paralegal will also be responsible for non-judicial foreclosure proceedings. In addition, they will review and finalize the payment arrangements with delinquent homeowners (prepared by the collection assistant), assist in negotiating payment plans and when necessary, update the appropriate account information. The Collection Paralegal will be responsible for the billing of all work products, including the attorney’s time.

Status Reports:

• Prepare updates/input new referrals/organize and discard closed matters, etc. and forward to Association
• Timely prepare, create and send out collection status reports to clients on all matters for multiple associations. They will coordinate with the Collection Assistant, Litigation Paralegal, Bankruptcy Department and Probate Department before sending out the status reports, to make sure all accounts have been updated.

Collection Matters:

• Prepare initial demand letters (Appraisal District search/report, review 209 letter, input data, etc.)
• Prepare final demand letters (Appraisal District search/report, request/review deed, input data, etc.)
• Request and occasionally review NFC Reports (attorney has final review of all NFCs)
• Prepared Lienholder Notice letters.
• Perform general research thru internet, etc.
• Prepare file for lawsuit (Appraisal District search/report, Military search, Social Security search, Bankruptcy (Pacer) search and review/compile accounting)
• Telephone conference/e-mails with property owners/managers
• Review/respond to incoming mailings/e-mails from property owners/managers
• Prepare Notices of Unpaid Assessments and other charges.
• Prepare non-judicial foreclosure documents, posting, etc.
• Determine Amounts Due
• Prepare default letters

Other duties also include, but are not limited to, bill for work performed; answer, return and re-direct phone calls; Assist collection assistant with preparation of payment memo receipts, process payments, and forward to property owner(s) when they are unavailable or out of the office; prepare/forward copies of documents/correspondence to property owner(s)/Association; monitor/file of return mailings; forward all payments/copies of correspondence to Association; retrieve/prepare files to forward to new representing attorney/law firm.