Job Description

Coordinator – Quality & Regulatory Affairs, ACG Capsules

1. Organization Context

Position Title:

Coordinator – Quality & Regulatory Affairs, ACG Capsules

Employee Name:

Grade :

M11

Department:

Quality & Regulatory Affairs

Location:

Kandivali

Reports to:

Head - Global Quality & Regulatory Affairs & Technical Services, ACG Capsules

Reported by:

NIL

1. Job Objective

This role will be responsible for secretarial work and co-ordination with various departmental activities of Q&RA team at ACG Capsules.

1. Primary responsibilities

Functional

Core

• Calendar Management
• Coordinate & organize for interviews / meetings / training programs, etc.
• Coordinate and prepare various reports as required
• Travel arrangements for the HoF & Direct reports – preparation / review of travel budget and tour expense statements for the team, as per travel policy.
• Prepare and circulate MoMs to include in trackers and send updates accordingly.
• Maintaining / managing project related documents in both soft copy & hard copy.
• Ensuring timely task completion for the function, through follow up and coordination with required SPOCs.
• Co-ordination with Q&RA team for various training/ activities.
• Assisting in timely completion of all People process activities (Zing, MAPS, Talent Hub) for the HoF and her team.
• Assist in preparing aesthetically appealing presentations, basic excel analysis, etc.
• Ensuring timely approvals from the HoF on Capex proposals, credit notes, etc.

1. Key Result Areas

• Calendar management
• Scheduling meetings
• Travel / event arrangements
• Knowledge of MS Office – Word, Excel and Powerpoint
• MoM tracking & closing

1. Key Interfaces

Internal Interfaces

External Interfaces

• Internal Departments
• Vendors
• Service providers

1. Educational and Experience Requirements

Minimum Requirement

Desired

Level of Education

B.Com/B.Sc/Any graduate

BMS

Experience

2-3 years

2-3 years