Job Description

Posting number: 14.03390

Department: Corrections

Job classification: CO_Financial Assistant II

Posting type: Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Accounting and Finance, Customer Service, Office and Administrative Support, Audit

Reporting directly to the Office Coordinator or Office Administrator, responsible for performing financial reporting, bookkeeping/accounting, and routine administrative activities in support of the Williamson County Jail.

Examples of duties

• Ensures cash flow of inmate accounts (intake, purchases, third-party release, releases)
• Monitors commissary applications, trouble shoot deposit kiosks and inmate commissary portal and assist in executing commissary vendor services
• Audits and processes invoices
• Prepares financial reports, balance sheets
• Creates purchase orders, maintains forms, worksheets, and informational materials
• Applies medical billing and internal bill-of-sale to inmate accounts
• Monitor banking institutions for accuracy, working knowledge of debits and credits
• Completes month-end account monetary collections
• Processes, tracks, and submits deposits to treasurer and banking institution
• Interpret financial data and cash flow processes, research financial discrepancies and provided solutions
• Creates and maintains scanned document folders
• Processes refunds to appropriate parties/public
• Coordinates with Office of Foreign Asset Control (OFAC) to mitigate fraudulent financial transactions
• Maintains knowledge of Generally Accepted Accounting Principles (GAAP)
• Provides direct customer service in-person and by telephone
• Prioritizes communication with other county departments, other law enforcement agencies and the public
• Coordinates with internal staff, including but not limited to accounts payable, treasurer’s office and the medical department
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Office Administrator
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position may involve working day and/or overnight shifts

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• High School diploma or equivalent
• Three (3) years of clerical experience including accounting and financial duties
• Working knowledge of financial applications

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license
• Budget Assignment: Criminal Justice Information Services (CJIS) User certification

PREFERRED QUALIFICATIONS

Supplemental information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.