Job Description

Posting number: 14.03376

Department: Corrections

Job classification: CO_Administrative Specialist

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry

Reporting directly to an assigned Manager, Coordinator, Lieutenant, or Sergeant, responsible for providing administrative support to an assigned division. Level I of II in Corrections Office Administrative Specialists.

Examples of duties

• Provides coverage at a reception desk to assist visitors and callers
• Ensures comprehensive filing systems are maintained and up to date
• Retrieves, sorts, and distributes incoming mail and fax documents
• Creates and maintains various reports, forms, worksheets, and informational materials
• Enters and verifies data within applicable databases and systems
• Performs special duties as assigned

Mail Room Assignment

• Receives, sorts, and distributes mails collected from Post Office
• Updates incoming and outgoing mail in Odyssey systems
• Provides mailing supplies to inmates and department as needed
• Monitors messages, photos, and postal messages from SmartJail system

Bond Services Assignment

• Processes cash bonds and surety fee deposits and routes them to bank and other Williamson County offices
• Tracks all incoming money, bond logs, court records and documents provided by bondsmen
• Scans and emails notice of appearances to courts and issues bond fees refunds as necessary

Logistics Assignment

• Orders uniforms, equipment and supplies for corrections officers and law enforcement as needed
• Performs inventory duties of supplies and uniforms and assists with annual budget planning
• Receives and monitors all incoming shipments and distribution and issues supplies to personnel

ORGANIZATION RELATIONSHIPS

• Reports directly to – Sheriff’s Office Manager, Lieutenant, Sergeant, or Coordinator
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position may involve working day and/or evening shifts

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Contact with persons accused or convicted of crimes
• Contact with law enforcement officials and public

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• High School diploma or equivalent
• One (1) year of clerical experience in a professional office environment
• Bond Services assignment: Working knowledge of financial applications

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license
• Bond Services Assignment: Criminal Justice Information Systems (CJIS) User Certification

PREFERRED QUALIFICATIONS

• Mail Room/Bond Services Assignments: One (1) year of directly related experience to assignment
• Logistics Assignment: Two (2) years of logistical/supply experience in a similar environment (law enforcement, corrections, military)
• Bilingual (Spanish)

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Supplemental information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.