Job Description

With limited supervision, the CME Operations Coordinator works with the Continuing Medical Education (CME) Director, the Director of Academic Affairs, and the Continuing Medical Education Committee to plan and implement 42 Pediatric Grand Rounds lectures, all on-line and Web CME activities, and all regularly scheduled conferences. The Coordinator works independently to coordinate all administrative functions related to support of the aforementioned CME activities, including planning and accreditation, review and approval of accreditation applications, publicity, preparation of reports and presentations, coordination and scheduling of meetings, and development of materials, and compliance monitoring. The Coordinator understands the requirements and guidelines set forth by the Accrediting Council of Continuing Medical Education (ACGME), regularly works with Connecticut Children’s faculty and staff, invited speakers, joint sponsors, and funders, and demonstrates decision making ability in the day to day planning and implementation of CME activities.

PLANNING:

• Coordinates assigned CME activities including scheduling, communication and follow up details
• Develops, distributes, and evaluates needs assessment surveys for the target audiences
• Reviews and approves applications for ACCME Category I TM credit and provides on-going compliance monitoring.
• Works with CME Committee, CME Medical Director, and CCMC faculty to identify topics based on needs assessment
• Maintains in-depth knowledge of ACCME accreditation requirements

EVALUATION:

• Develops, distributes, collects and analyzes evaluation tools

MARKETING:

• Develops content and manages distribution of publicity for above-mentioned CME activities
• Develops content and maintains web page for above-mentioned CME activities
• Collaborates with the Office of Regional Pediatrics to develop program marketing strategy

EDUCATION AND TRAINING:

• Provides training to CCMC faculty and staff on ACCME accreditation guidelines and activity planning

IMPLEMENTATION:

• Coordinates all logistical arrangements for Pediatric Evening Lecture Series and Mental Health Evening Lecture Series, EPIC, and live lectures, and once-yearly CME activities to include venue, AV, dietary, speaker, and educational materials. Independently manages off-site CME activities on program days and evenings
• Receives and tracks program revenue, prepares invoices, and manages program funds.
• Maintains registration, attendance, and all required documentation for above-mentioned CME activities in compliance with ACCME policies and procedures in support of accreditation site visits
• Coordinates CCMC faculty speakers to present lectures at Day Kimball Hospital, Lawrence and Memorial Hospital, Bristol Hospital, Danbury Hospital, and Waterbury Hospital

REPORTING:

• Schedules, attends, and is a significant contributor to monthly Continuing Medical Education Committee meetings.
• Creates reports for Director of Academic Administration, CME Medical Director, and the CME Committee
• Provides data and documentation for four-six year accreditation site review related to above-mentioned CME activities.

SPECIAL PROJECTS:

• Provides support to the Director of Academic Administration through work on special projects
• Represents the Office of Continuing Medical Education at institutional, state, and national meetings

GENERAL:

• Values cultural diversity and other individual differences in the workforce.
• Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with Connecticut Children’s standards.
• Performs other related responsibilities as assigned.

EDUCATION and/or EXPERIENCE REQUIRED

Bachelor’s degree and two (2) years of program coordination experience required, but will consider an Associate’s degree and five (5) years of program coordination and / or office administration experience

LICENSE and/or CERTIFICATION REQUIRED

None

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

KNOWLEDGE OF:

-ACCME policies and guidelines

-On-the-job training by Director, Connecticut State Medical Society workshops, ACCME workshops, webinars, and written material.

SKILLS:

Strong grammatical, spelling, and writing skills required

Strong organizational ability and attention to detail

ABILITY TO:

- Learn new software applications as needed, including the ability to acquire the knowledge and skill in management of existing databases.
- Demonstrated PC proficiency in a Windows environment using Word, Excel, Email; organize and present data in spreadsheets using Microsoft Excel.
- Independently make decisions in areas such as personnel policy and program operation as delegated and consistent with ACCME guidelines.
- Coordinate meetings with multiple attendees, and to finalize details for program meetings and educational seminars in a timely manner.

Connecticut Children’s is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children’s offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home. Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members.

At Connecticut Children’s, treating children isn’t just our job – it’s our passion. As a leading children’s health system experiencing steady growth, we’re excited to expand our team with exceptional team members who share our vision of transforming children’s health and well-being as one team.