Job Description

Are you highly organised, detail-oriented and comfortable working across both HR and financial administration? Do you enjoy supporting teams and making sure that day-to-day processes run smoothly?

We are looking for Club Administrators to join our teams across our Brussels Clubs:

• Aspria Royal La Rasante
• Aspria Avenue Louise
• Aspria Arts-Loi

We have both full-time and part-time (19 hours/week) opportunities available across our Clubs.

Working closely with the General Manager and the Club Management Team, you will play a central role in the day-to-day administration of the Club. You will support both HR and Finance processes, while acting as a key point of contact between the Club and our support functions.

Does this sound like you? Please read on to explore this opportunity in more detail!

Your responsibilities

As Club Administrator, your responsibilities will include:

• Maintaining accurate team member records and documentation across key HR processes, including sickness, maternity and paternity leave, probation, holidays and other leave or absence arrangements, while ensuring that Heads of Department follow the appropriate procedures
• Ensuring the accurate and timely preparation and delivery of employment contracts and contractual amendments
• Coordinating the onboarding of new team members, including the required administration and access to relevant systems and tools
• Supporting time and attendance and payroll administration, ensuring that schedules and relevant employee information are accurate, complete and submitted in line with payroll deadlines
• Acting as a key point of contact for Heads of Department and team members on day-to-day HR matters
• Ensuring that HR and Finance procedures are followed correctly and consistently across the Club, while supporting Heads of Department and Supervisors where needed.
• Completing regular banking reconciliations, investigating discrepancies and ensuring accurate financial records
• Managing key aspects of Club financial administration, including receipts, invoices, cost tracking and other relevant finance processes
• Completing regular financial controls and self-audits, ensuring compliance with Finance procedures and providing the relevant information to the General Manager
• Preparing relevant people and financial updates for Management Team meetings
• Liaising with Club Support teams on HR and Finance-related matters
• Depending on Club needs, the role may also include supporting basic member enquiries and feedback, as well as occasional Duty Manager shifts
• Providing general administrative support to the Club Management Team as required

Requirements and skills

We are looking for someone who:

• Has previous experience in an administrative role, ideally involving HR, payroll, finance or operational administration
• Is highly organised and able to manage several priorities and deadlines
• Has excellent attention to detail and a high level of accuracy
• Is comfortable working with confidential and sensitive information
• Is proactive and takes ownership of their responsibilities
• Has strong interpersonal skills and enjoys working collaboratively with managers and team members
• Has a genuine interest in Club life and enjoys engaging with both team members and members
• Is confident working with administrative systems
• Demonstrates a strong customer service mindset
• Is fluent in French and English; any additional language is an asset
• Is adaptable and comfortable working in a fast-moving Club environment

What we offer you

• A permanent contract, with full-time and part-time (19 hours/week) opportunities available depending on the Club
• An attractive remuneration package
• Excellent health benefits and several discounts concerning the club facilities for you and your family
• Annual performance reviews with your Manager to support your development and help you reach your full potential
• Internal and external training from industry experts
• A culturally diverse workplace with amazing colleagues from all around the globe with regular team and company events
• A workplace that is easily accessible by public transport

About Aspria

The Aspria collection of premium members’ clubs offers exceptional health, spa and fitness facilities, inspiring people of all ages to be healthy, feel good and enjoy life.

Our clubs are currently located in Germany, Belgium and Italy and we have a London based Head Office.

We are looking for individuals who are passionate about member care and want a career that will excite them and challenge them. At Aspria, we offer outstanding career support to help our own people develop, grow and be the best that they can be.

Are the concepts of prestige, hospitality, service, dedication and having fun in your job important to you? Then please read on to explore the current job opportunity we have in more detail.