Assists with coordinating site visits and collects/manages patient and lab data for sponsored and investigator-initiated studies. Assist in patient pre-screening and organization of recruitment..Review clinic schedules to identify potential subjects (after IRB pre-screening approval). Outreach to potential participants Conduct Informed Consent Educate patients/ parents on the study. Assist with clerical and patient care as needed; assist with patient visit check-in (obtaining vitals). Responsible for coordinating, scheduling, and ensuring proper utilization of laboratory and other research facilities. Works at different clinic locations as needed,
Collects, organizes, and analyzes research samples/data from all trials and studies in the division. Process samples for both investigators initiated and clinical research trials. Primary processing lab technician for patient samples regarding the biorepository specimen. Assures that safety and infection control measures are implemented. Ensure data quality control. Responsible for organizing study supplies for specimens’ collection 40
Responsible for preparing research patient charts for study visits, printing filing required documents. Assist study coordinators conducting study visits, including scheduling study visits in Epic, arriving participants and obtaining vital signs, obtaining medical history, chart review. Prepare study documents. Organize study supplies for different clinical trials Assist study coordinators to schedule study visits and follow up appointments
Ensures patient visit occurs, along with proper sample collection and shipment to collaborating institution. In addition, the coordinator handles the sample collection for inpatient study subjects. Works with the primary care team to ensure safe and proper collection.
Clinical duties: Entering orders, medication refills, creating encounters, documenting telephone notes, and uploading doc, pick up study drugs from pharmacy.
This position is time limited. This position requires a level II background check.
Screening potential subjects
Review clinic schedules to identify potential subjects (after IRB pre-screening approval).
Outreach to potential participants
Conduct Informed Consent
Educate patients/ parents on the study
Subjects enrollment and follow up visits
Assist study coordinators conducting study visits
Prepare study documents
Assist with collection and processing of specimens
Assist study coordinators to schedule study visits and follow up appointments
Chart abstraction and chart report
Abstract medical information from EMR
Complete chart reports
Enter data as stipulated by the protocols
File study documents
Other duties as needed and appropriate including:
Provide clinical support to clinicians of our division as needed at the Ybor Youth Clinic, Children Medical Services and 17 Davis Clinic.
Office assistance as needed to include answering phones and paperwork management
• This position requires a high school diploma or equivalent and four years of experience in office or administrative support or in research support. College education may be substituted for the required experience on a year for year basis.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
