Job Description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Join Us as a Clinical Trial Coordinator – Make an Impact at the Forefront of Innovation
We have successfully supported the top 50 pharmaceutical companies and more than 750 biotechs, spanning 2,700 clinical trials across 100+ countries in the last 5 years.

As part of our global team, you’ll have the opportunity to provide administrative and technical support to the Project Team. As a Clinical Trial Coord, you'll support audit readiness by ensuring files are reviewed according to the schedule detailed in the organization's SOP and department guidance document. You will provide administrative support for site activation activities and aid in the development of the critical path for site activation within assigned projects to support rapid site activations. Representing CRG personnel, you may utilize local knowledge, organization systems, external site lists, and sponsor directives to develop and review site lists that are suitable for the strategic needs of feasibility activities and to provide local input into the site tiering process. Additionally, you may act as a buddy during the onboarding phase and provide training to new staff as needed.

What You’ll Do:

• Coordinates and executes assigned clinical trial activities in line with the task matrix, ensuring tasks are completed on time, within budget, and to a high-quality standard while proactively communicating risks.

• Performs country, site, and investigator file reviews, documenting findings and supporting resolution of site documentation issues.

• Provides system support (CTMS, Activate, eTMF) and ensures data accuracy and maintenance.

• Manages administrative trial tasks, including document processing, TMF reviews, communications, and reporting.

• Supports regulatory submissions, start-up activities, and site activation processes, working directly with sites to collect and manage required documentation.

• Assists with preparation and distribution of Investigator Site Files, pharmacy binders, and study materials, as well as translation coordination and quality control.

• Maintains trackers, study documentation, training records, and system access, while ensuring compliance with SOPs, client requirements, and regulatory guidelines.

• Supports site feasibility, selection, and engagement activities, including survey review, site communication, and follow-up tracking.

• Collaborates cross-functionally to meet project timelines, escalates risks, and contributes local insights on site capacity and performance.

• May also support RBM activities, meeting coordination, vendor tracking, and onboarding/training of new team members.

Education and Experience Requirements:

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.

• Bachelor's degree preferably in Life sciences (Pharmacy, Medicine, Biology etc.)

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 1 year).

• In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills and Abilities:

• Ability to work in a team or independently as required

• Good organizational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively

• Demonstrated ability to effectively analyze project-specific data/systems to ensure accuracy and efficiency

• Strong customer focus

• Flexibility to reprioritize workload to meet changing project timelines

• Good English language and grammar skills, along with proficient local language skills as needed

• Good computer skills, including proficiency in MS Office (Word, Excel, PowerPoint) and ability to learn clinical trial systems

• Effective oral and written communication skills

• Strong interpersonal skills

• Sound judgment and decision-making skills

• Ability to accurately follow project work instructions

• Good negotiation skills

• Independent thinker

• Ability to manage risk and escalate appropriately

Working Conditions and Environment:

• Work is performed in an office/ laboratory/clinical/ and/or home office environment with exposure to electrical office equipment.

• Occasional drives to site locations. Potential Occasional travel required.