Job Description

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Hourly - Research Assistant /Technician 3

Job Title

Clinical Research Coordinator

Department

Rehmus Laboratory | Department of Paediatrics | Faculty of Medicine

Compensation Range

$28.10 - $33.14 CAD Hourly

Posting End Date

June 15, 2026

Note:Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

Job End Date

June 30, 2027

****Applications must include both cover letter and CV.****

This part-time position will work 0.60FTE to 0.80FTE (22.5 hours to 30 hours per week).

At University of British Columbia (UBC), we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Division of Dermatology at the University of British Columbia is seeking a motivated and detail-oriented Clinical Research Coordinator to support a range of initiatives within the Eczema Research and Care Program.

The successful candidate will contribute to industry-sponsored clinical trials, academic research studies, quality improvement projects, and educational initiatives aimed at improving patient care and outcomes.

Organization Status

The Eczema Care and Research Initiative is a program within the Division of Dermatology. The Clinical Research Coordinator has an operational role in the implementation of the studies within the program.

This role is based on-site at BC Children’s Hospital, with flexibility for a hybrid work arrangement. The Research Coordinator will work under the direct supervision of the Research Manager and in collaboration with clinicians, researchers, and administrative staff. The Research Coordinator implements and executes research activities within the context of a research culture and in accordance with the policies, procedures, mission, vision and values of Children’s and Women’s Health Center of BC (C&W) and the University of British Columbia (UBC).

Position to whom this person reports: Research Manager – Larissa Celiberto, PhD for overall function. May also report to the Head, Division of Dermatology – Wingfield Rehmus, MD MPH as needed. Specific investigators including Dr. Allison Gregory, Dr. Joseph Lam and others for specific research studies.

Positions with whom this person works: all division members including physicians, allied health professionals, computer programming specialists, statisticians, clinical trials nurses, medical students working on specific projects, and divisional clerical staff. Considering this position will be responsible for the operation and implementation of industry-sponsored clinical trials, the Clinical Research Coordinator will also work with study monitors and sponsor-related staff on a regular basis.

Contacts (internal and external to the University): Institutional Review Board (UBC) and Hospital Research Review Committee (C&W), finance offices at UBC, BCCHRI, CRSU, and PHSA, other individuals who are working in equivalent research positions either in the institution or in other institutions who are research collaborators, patients and parents of patients involved in research studies.

Shared office space in the Division of Dermatology, BC Children’s Hospital. Desktop computer and telephone access available. Flexibility in work hours may be required to conduct study visits early in the morning (8 AM).

Work Performed

Responsible for clinical trials operational tasks such as:

• Identify and track potential participants.
• Review and confirm eligibility as per study criteria.
• Call and email potential participants to introduce new studies.
• Assist in the informed consent process for study participants.
• Schedule and coordinate research study visits, meetings and follow-ups.
• Coordination of samples collection and assessment as per study protocol. Usher study participants and family members to assessments around BC Children’s Hospital (e.g. blood draw, X-ray, ECG). Handle biological samples and arrange shipment as needed.
• Perform data collection and handling of participants records.
• Conduct chart reviews and ensure accurate and timely data entry into research databases (physical binders and electronic systems).
• Performing data queries.
• Maintain and organize study files.
• Track research supplies and order new kits as needed.

Responsible for audit and monitoring visits including:

• Pre-audit preparation of identifying and flagging source documents and medical records.
• Assist the auditor(s) in locating source documents within the medical records as requested.
• Creation of responses to the auditors' and monitors' reports post visit.

Supports clinical research by ensuring the projects will be conducted according to legal and ethical requirements:

• Draft ethics review applications (REB form, develop consent forms, recruitment letters, and other recruitment tools required for the study).
• Review protocols and agreements for ethical integrity, accuracy and feasibility to meet scientific and ethical integrity standards.
• Draft annual renewals, amendments, request of acknowledgments and study completions throughout the life of the studies.
• Ensure that all other regulatory requirements at all institutional levels are met and maintained.
• Advises Principal Investigator, Research Manager or delegate on continuing quality improvement with work systems.
• Timely completion and maintenance of required regulatory certificates and tutorials.

• Liaising with physicians, nurses and both internal and external research collaborators to coordinate research related activities​.
• Assist in the development of operational documents such as standard operational procedures (SOPs), work instructions and recruitment workflows.
• Assist with data analysis and drafts of abstracts and manuscripts for publication.
• Assist in the development of resource manuals for research practices, policies and procedures within the Division of Dermatology.
• Provide administrative support, including minute-taking, document management, and organization of study materials.

Additional tasks include:

• Assist in the recruitment of research assistants, co-op students and volunteers. May join interviews and provide insights on future staff who will be working on shared projects.
• Maintain new patient and annual follow-up databases.
• Perform related duties as required.

Consequence of Error/Judgement

Accuracy, timeliness, and sound judgment are required to maximize effectiveness of the research program and team. The individual will need to exercise independent judgment and feel comfortable working with a large and diverse team including physicians, nurses, allied health personnel, trainees, and administrative assistants.

Errors in judgment may adversely affect the safe conduct of research putting participants at risk and compromising the integrity of data. They may also decrease the productivity of the Divisional research program, and might adversely affect the reputation of the Division, Dermatology Program and the credibility of the research.

Supervision received
The individual reports to Larissa Celiberto, PhD, Research Manager of the Eczema Research and Care Program. The Clinical Research Coordinator will also report to and receive direction from Dr. Wingfield Rehmus, MD MPH, Head of the Division of Dermatology at BC Children’s Hospital/UBC, and to the individual investigators within the Division for specific projects. It is expected that the Clinical Research Coordinator will demonstrate the ability to work independently once training has been successfully completed.

Supervision Given

The individual may supervise research assistants, students and volunteers relating to Divisional research activities, and the activities research nurse or other allied health staff involved in individual research projects.

Minimum Qualifications

• Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
• Experience in an academic health care setting or a related industry, including relevant industry-sponsored clinical trials experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Master’s degree in a health-related discipline preferred, with clinical research experience.
• A demonstrated understanding of clinical issues, knowledge of scientific terminology and research methodology in the health sector.
• Experience with research practices and clinical trials administration.
• Ability to provide guidance on the interpretation and application of clinical trial agreement policies and procedures.
• Excellent verbal and written communication skills with the ability to communicate effectively with individuals at all levels.
• Strong analytical skills, is a problem solver who works with integrity, adaptability and originality.
• Interpersonal skills for the implementation of clinical trials and multi-centered research projects, working well with patients, clinicians, collaborators, regulators, and industry representatives.
• Ability to organize and coordinate a variety of research activities to ensure maximum effectiveness.
• Ability to work independently and to work on multiple studies simultaneously.
• Advanced level of computer proficiency and database literacy.