Job Description

**Internal applicants limited to CSU employees only**

Working Title

Clinical Placement Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Graduate College of Education

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday-Friday, 8:00 AM to 5:00 PM

Anticipated Hiring Range

$5,540.00-$5,905.00 Per Month ($66,480.00- $70,860.00 Annually)

Salary is commensurate with experience.

The SSPIII position under the general supervision of the department chair(s) serves in the role of the Clinical Placement Coordinator in the Departments of Secondary and Elementary Education. The role includes several related, but distinct areas that include student fieldwork placement, student teacher advising, intern teacher advising, university supervisor training and assignment, and school district liaison. The work is essential to the success of each student’s preparation, and involves building positive working relationships with individual students, university faculty/staff, and school and district level administrators across multiple organizational lines. The Clinical Placement Coordinator also has an important role in ensuring that the credential programs meet the standards of the CTC for clinical practice, and supports accreditation activities. The Clinical Placement Coordinator maintains accurate records and generates annual reports for the dean and chairs.

Position Information

CLINICAL PLACEMENT OPERATIONS

Meeting Commission on Teacher Credentialing Standards for Clinical Practice

• Use a good working knowledge of CTC standards for clinical practice in each program (Multiple and Single Subjects, Bilingual Authorization, PK-3, and Common Standards);
• Work with chair, faculty, and deans to ensure that all standards for clinical practice are consistently met.
• Support CTC accreditation reporting and site visits.

District and School Relationships

• Develop and maintain positive working relationships and open communication with district personnel responsible for supporting student teachers and interns;
• Follow district protocols for identifying cooperating teachers;
• Attend district meetings as needed;
• Visit classrooms, schools, and district offices to become familiar with those contexts and to strengthen relationships with those personnel;
• At all time, represent the Graduate College of Education and SFSU with professionalism, positive approach, and reliable follow-through.

Working with Departments and College

• Serves as the primary point of contact for student teaching placements and intern support;
• Works with the Dean’s Office to ensure that necessary MOUs are current;
• Attends department and college meetings;
• Develops positive and effective working relationships with department faculty and chairs;
• Supports the department office when needed;
• Works in person onsite to support students, chair, and faculty (follow college guidelines)

CLINICAL PLACEMENTS: STUDENT TEACHERS, INTERNS, SUPERVISION, COOPERATING TEACHERS

Oversight of Clinical Placement Database, Candidate Eligibility List, and Documents

• Maintains accurate records in a shared database that is updated regularly;
• In collaboration with chairs and faculty, identifies candidates who are eligible for student teaching or fieldwork and updates the database accordingly;
• Regularly updates the shared database to include cooperating teachers, fieldwork supervisors, and district mentors (for Interns);
• Generates reports every semester for the chairs and dean summarizing clinical placements.
• Distributes forms for use by university supervisors and cooperating teachers for observations and evaluation;
• Monitors, collects, and stores all supervision observation forms from university supervisors and cooperating teachers;
• Facilitates the review of evaluation forms with chair and faculty;
• Updates the Student Teaching Handbook, Cooperating Teacher Handbook, and University Supervisor Handbook online annually.

Identifying and Onboarding Cooperating Teachers for Each Program

• In collaboration with districts, identify cooperating teachers for student teacher placements in each program;
• Ensure that each cooperating teacher meets minimum CTC standards for participation;
• Match student teachers with cooperating teaching using department protocols;
• Communicate with cooperating teachers and student teachers to confirm student teacher placements;
• Organizing cooperating teacher orientation and training prior to student teacher arrival in their classroom;
• In collaboration with chairs and faculty, coordinate the 2-10 hour training required for new cooperating teachers, and maintain a record of training for all cooperating teachers.

Identifying and Confirming Clinical Placements and Supporting Student Teachers

• In collaboration with chair, confirm student teacher eligibility for student teaching and finalize the list of eligible student teachers prior to the start of each semester;
• Match each student teacher with the appropriate cooperating teacher following the department protocols and supporting student needs where possible;
• Confirm this match in writing to the student teacher, cooperating teacher, and district liaison, and update the shared database accordingly;
• In collaboration with chair and faculty, prepare student teachers for their placements; share the Handbook and other information to ensure that they know how to start successfully on Day 1;
• Support student teachers to complete any district paperwork or process required; update district-required databases as needed;
• Work with chairs to ensure thorough advising for student teachers prior to and during their fieldwork;
• Confirm with each student teacher that they have started their clinical placement as directed;
• Promptly and proactively address student teaching issues as they arise, collaborating with cooperating teacher, university supervisor, principal, and chair as needed;
• If a change in student teacher placement is needed, confirm action plan with chair and make any changes with support for the student teacher as a priority, while adhering to district protocols and requests.

Onboarding Interns with Supervision and Support

• Confirm offer of employment for incoming interns;
• Confirm with Dean’s Office that Intern MOUs are current for each intern’s district;
• Support interns in preparing documents for Intern Credential application;
• In collaboration with chair, assign university supervisors to interns following department protocol;
• Confirm district supervision assignments for each intern and update shared database.

University Supervisor Assignment and Training

• In collaboration with the chairs, identify the university supervisors available each semester and eligible for employment as Lecturer Faculty (considering entitlement) and the number of student teachers they can supervise;
• In collaboration with the chair, match university supervisors with student teachers and schools sites by Census date each semester, keeping travel proximity in mind, and ensuring that supervisors have the appropriate credential for the student teacher placement they are supervising;
• Organize a University Supervisor meeting at the start of each semester, and in collaboration with the chair, provide program information and facilitate learning about coaching, feedback, forms, and protocols for visits onsite and online

Other Duties as assigned

Minimum Qualifications

Knowledge and Abilities:

The following knowledge and abilities are required for appointment into this classification.

• Thorough knowledge of the principles of individual and group behavior applicable to student teaching placement coordination.
• General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of placing student teachers;
• General knowledge of individual counseling or advising techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the Elementary and Secondary Education Departments.
• Working knowledge of student services programs outside the program to which immediately assigned.
• Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student‑related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action;
• Carry out a variety of professionally complex assignments without detailed instructions;
• Establish and maintain cooperative working relationships with a variety of individuals.

Experience:

Possession of these knowledge and abilities is typically demonstrated through the equivalent of

• Three years of progressively responsible professional student services work or related experience.
• One year in the program area to which assigned may be preferred but is not required.
• A master’s degree in Education, Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience.
• A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.

Education:

Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related

Preferred Qualifications

• Three years or more experience in PK-12 school settings or student services with knowledge of school systems, teaching and/or school/district administration;
• Strong written, listening, and speaking communication skills, affirmed by references;
• Excellent organizational and analytical skills as demonstrated through effective planning, use of spreadsheets and databases, follow-through, and timely completion of assignments or projects;
• Ability to quickly learn and implement CTC standards, department and college protocols, and SFSU platforms and systems;
• Experience in training and/or making presentations to professional audiences;
• Positive and self-directed approach to work, demonstrated through letters and references;
• Facility with Microsoft Office Suite
• Teaching credential and teaching experience in PK-12 public schools, preferably Bay Area;
• Familiarity with Commission on Teacher Credentialing standards;
• Experience teaching in educator preparation programs

Environmental/Physical/Special

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

**Internal applicants limited to CSU employees only**