Title: Clinical Informatics Manager
State Role Title: Health Care Compliance Spec II
Hiring Range: Commensurate with experience
Pay Band: 5
Agency: Dept Behavioral Health/Develop
Location: Catawba Hospital
Agency Website: https://dbhds.virginia.gov/facilities/catawba/
Recruitment Type: General Public - G
Job Duties
Assist with process improvement and clinical implementations regarding the EHR while interfacing with the Millennium team, DBHDS director of clinical informatics and EHR Shared governance body
• Uses evidenced-based assessment techniques, instruments, tools, and effective communication strategies to identify clinical workflow and process issues as well as identify improvements that can be made in workflows and processes
• Make recommendations to facility leadership and managers regarding use of the EHRs • Provide leadership and guidance to define system and process requirements.
• Assist in data collection, analysis and process improvements to ensure best practices and quality assurance.
• Act as a dependable and credible leader who will be viewed as an authoritative staff member at facility
• Work together with colleagues to lead and support the ongoing monitoring, continuous learning, and optimization of the Electronic Health Record System
• Lead the evaluation of updates/enhancements to existing clinical systems in partnership with IT analysts, DBHDS director of clinical informatics and other facility counterparts;
• identify dependencies to implement and guide the implementation efforts
• Review all policies to ensure EHR protocols are accurately reflected • Maintain Clinical competence within the EHR by having firsthand experience in use of the system, allowing for better decisions in change process
• Maintain open communication with facility One Mind Leadership team and convey issues/challenges to Central office EHRS project team as well as the EHR DECISION TEAM and share lessons learned with other facilities
• Coordinate visits from vendor and EHRS team as needed • Assist the EHRS team with determining priorities based on Individual safety impacts
Monitors effective and efficient use of the EHR and facilitates change management to provide for the highest possible quality of Individual care
• Provide oversight of data integration, information, and knowledge to support decision-making by clients and their healthcare providers
• Provide clinical knowledge to keep information technology systems up-to-date and ensuring that pertinent information is accessible to all members of the healthcare team
• Work with facilities’ clinical leadership team to improve the accuracy of Individual data and enable critical data analysis to improve efficiency of overall Individual care • Troubleshoot and work closely with the Millennium Project Team to resolve software and hardware problems to ensure safe and efficient Individual care
• Troubleshoot and identify opportunities to optimize performance and technology utilization • Facilitate change management and recommendations to the facility Millennium Leadership Team
• Understand and communicate the Joint Commission requirements as it pertains to the EHRS
• Understand and update all facility specific system-related processes including downtime procedures and associated policies and procedures • Work with the Millennium Project Team to facilitate software development work sessions and assessment design workgroups as needed
• Monitor facility incident response for system outages that affect EHR access; support leadership to resolve issues related to outages as well as work to mitigate outcomes of future outages affecting EHR access
• Ensure processes and systems promote alignment between clinicians, HIM, Quality/Risk management, IT and Finance.
Assist departments in developing their training content, strategies and methods for ongoing staff education related to EHR implementation. Act as a liaison with training • Communicate frequently and effectively across all healthcare teams to ensure up- to-date information is known and assimilated regarding effective use of clinical systems • Develop training courses to ensure staff development for optimal use and understanding of the EHR
• Facilitate key initiatives and communications across all healthcare teams to ensure up-to-date information is clearly understood and assimilated regarding effective use of clinical systems
• Provide support, education and training to Superusers and preceptors as needed.
E. Monitor and manage ongoing issues related to the EHR at the facility. Provide surveys, facilitate meetings and enhancement request and clinical informatics consult ticket management.
• Monitor break/fix, enhancement and other concerns using the issue tracking system
• Act as a liaison between EHR vendor and facility staff members to draft effective tickets to be placed and coordinates testing with IT analyst and end-users.
Minimum Qualifications
Must have a strong understanding of clinical and administrative people and process workflows within all facility departments • Must be a dependable and credible leader who will be viewed as an authority at facility regarding EHRS • Ability to prioritize requests and business needs proactively and independently • Strong collaborative, meeting management, and group facilitation skills required to achieve DBHDS and facility objectives • Clear comprehension of the implications for the EHR implementation for the facility • Aid in project issue resolutions and enhancements as a collaborative partner with Millennium team • Ability to facilitate post-implementation change management activities including process mapping of current state workflows, review of standard operating procedures to identify gaps in processes, and impacts to facility • Ability to apply project management, leadership, systems design lifecycle, patient safety and quality/process improvement principles. • Strong verbal and written communication skills. • Ability to multi-task. • Excellent collaboration, meeting and group facilitation skills. • Must be an ethical team player and possess the ability to work in cross functional team environments • Objectively and respectfully contribute to creative and positive solutions while respecting different points of view.
Additional Considerations
HIPAA Access Levels:
1 Level One: Complete Access to all client/patient related Protected Health Information (PHI)
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
(Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 540-375-4211 for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY)
Contact Information
Name: Austin Grasty
Phone: 540-375-4368
Email: austin.grasty@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
