WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

The CSA Supervisor is responsible for the direct oversight of 7 Clinical Staff Assistant (CSAs) who support operations across three clinic areas: Pediatrics, Geriatrics, and House Calls. These clinics collectively serve 27 faculty providers, 19 residents, and 2 fellows, requiring consistent administrative leadership to ensure efficient patient access and exceptional customer service.

This position provides day-to-day supervision of front-end clinic operations, including scheduling workflows, registration processes, patient check-in/check-out functions, staff training, template management, performance management, and adherence to organizational policies and procedures. The CSA Supervisor serves as a critical resource for staff, providers, and patients by addressing operational issues, monitoring workflow efficiency, and maintaining service standards.

Key responsibilities include:

• Supervising and supporting 7 Clinical Staff Assistants
• Managing daily staffing coverage and workflow coordination
• Monitoring patient access, scheduling accuracy, and registration quality
• Supporting patient experience initiatives and service recovery efforts
• Ensuring compliance with organizational policies and regulatory requirements
• Providing staff coaching, onboarding, training, and performance management
• Partnering with clinic leadership to improve operational efficiency and patient satisfaction
• Assisting with quality improvement and patient safety initiatives
• Other duties assigned
  
  

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma or equivalent or
  Bachelor's Degree in related field
  

• Experience
  3 years of experience at the level of CSA II or equivalent performing in patient care front office or back office environment (in areas such as admitting, insurance verification, billing, and scheduling), including one year in a lead role with High School Diploma/equivalent. or
  1 year of experience performing in a patient care front office or back office environment (in areas such as financial counseling, admitting, insurance verification, billing, and scheduling), including one year in a lead role with Bachelor's Degree.
  

JOB DUTIES

• Human Resources:
  • Supervises all levels of Clinic Staff Assistants (CSA staff), Clinic Staff Coordinator(s), and other reporting staff roles as assigned to ensure appropriate policies and procedures are followed.
  • Participates in staff recruitment and hiring decisions.
  • Ensures that staff receive complete orientation to work area with regular feedback sessions during probationary period.
  • Ensures training and supervision of staff, giving appropriate, timely feedback regarding problems or issues.
  • Conducts and participates in performance evaluations.
  • Oversees staff development, such as continuing education, cross-training, and preceptorship opportunities.
  • Conducts and participates in staff disciplinary action and development of performance improvement plans.
  • Leads staff engagement and institutional survey responses.
  • Management of staff time off requests and correlating coverage of responsibilities.
• Clinic Operations:
  • Oversight of daily clinic operations and monitoring of schedule utilization, provider template opportunities, appointment confirmations to facilitate patient appointments.
  • Coordinate daily staff assignments to ensure clinic is staffed appropriately.
  • Provide oversight of appropriate appointment scheduling to ensure a timely manner in accordance to medical necessity.
  • Support Clinic Leadership in continued maintenance of scheduling technical functions including provider templates, scheduling protocols, decision tree specifics.
  • Monitor CSA and clerical staff productivity including work queues, reports, dashboards.
  • Facilitate patient communications including appointment attendance and other automated communications.
  • Ensure appropriate cash and time of service payment management according to intuitional policies including cash security, check collection, and credit card authorization.
  • Conduct quality assurance audits including HIPAA review and recorded call customer service.
• Patient Experience:
  • Ensure excellent forward-facing customer service.
  • Facilitate service recovery to deescalate and resolve potential customer issues.
  • Manage scheduling and coordination of care with specialty referring offices such as urgent requests, same day appointment requests, and other high-profile scenarios.
  • Conduct necessary staff trainings to provide exemplary customer service.
• Leadership:
  • Ensure strong partnership with all centralized services that support clinic operations, including Access Center, Referral Management, and Revenue Cycle teams.
  • Model professional behavior consistent with institutional PACT standards.
  • Participate in institutional initiatives; attend meetings and trainings, and workgroups.
  • Be a change leader; supportive of change to implement new initiatives and participate in performance improvement projects
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.