Job Description

We Care Daily Clinics : Clinic Administrator

Position: Clinic Administrator

Location: We Care Daily Clinics, Puyallup, WA

Department: Administration

Type: Full-Time

Pay: $130,000 - $145,000

About We Care Clinic

We Care Clinic is dedicated to delivering high-quality, compassionate care to individuals in the Puyallup community. As part of WeCare Daily Clinics, we are committed to expanding healthcare access and ensuring that all individuals receive the care they need. We are seeking a dedicated Clinic Administrator to oversee day-to-day operations, ensuring the smooth and efficient delivery of services to our patients.

Summary of Functions

The Clinic Administrator is responsible for the daily management and oversight of clinic operations at We Care in North Seattle. This role focuses on operational excellence, compliance, staff leadership, and patient-centered service delivery. The Clinic Administrator will collaborate with the Medical Director, leadership teams, and support staff to maintain high standards of care and operational efficiency.The ideal candidate is an adaptable leader with strong operational skills, a passion for community healthcare, and the ability to foster a high-performing team in a fast-paced clinic environment.

Key Responsibilities

Leadership and Operations

• Oversee all administrative and operational functions of the clinic, ensuring efficient daily operations and high-quality patient care.
• Implement and continuously improve clinic policies, procedures, and workflows.
• Ensure the clinic is appropriately staffed and equipped to meet patient needs.
• Foster a collaborative and supportive environment for clinic staff, ensuring alignment with WeCare’s mission and values.
• Conduct performance evaluations, mentoring staff to meet and exceed performance expectations.
• Work closely with the Medical Director to align operational processes with clinical best practices.

Compliance and Quality Assurance

• Ensure compliance with all state, federal, and tribal healthcare regulations, including HIPAA and OSHA.
• Maintain audit readiness and security of sensitive documentation and medications.
• Monitor and report on key performance indicators (KPIs) to track clinic efficiency and service quality.
• Develop and execute emergency management plans specific to the clinic setting.

Community Engagement and Growth

• Represent We Care Clinic in the North Seattle community, fostering relationships with local organizations and healthcare partners.
• Assist with marketing initiatives and identify opportunities to grow clinic services.
• Maintain regular communication with leadership, the Medical Director, and staff to ensure smooth operations and alignment with strategic goals.Team Development and Patient Care
• Champion a culture of excellence and patient-centered care.
• Ensure clinic staff receive appropriate training and support for their roles.
• Foster an inclusive and welcoming environment for both staff and patients.

Qualifications

• Bachelor’s degree in Healthcare Administration, Business, or a related field (Master’s preferred).
• Minimum of 3-5 years of experience in healthcare management or clinic administration, including staff supervision and operational oversight.
• Strong leadership skills with the ability to inspire and manage a diverse team.
• In-depth knowledge of healthcare regulations, compliance, and best practices in clinical operations.
• Excellent communication, organizational, and problem-solving skills.
• Passion for community health and improving healthcare access.

Physical Demands

• The role requires regular movement throughout the clinic and occasional travel to other clinic sites.
• Ability to lift and carry up to 25 lbs. as needed for clinic operations.

Additional Requirements

• Ability to establish and maintain effective working relationships with staff, patients, and external partners.
• No history of alcohol or drug misuse for 3 years prior to employment.
• Must pass required background checks and drug screening.

Work Environment

This role is based at We Care Clinic in North Seattle, serving a diverse community. The clinic operates in a fast-paced healthcare environment, requiring adaptability and a commitment to high-quality patient care.

Equal Employment Opportunity (EEO) Statement

We Care Daily Clinics is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment

decisions are based on qualifications, merit, and business need—without regard to race, color, religion, creed, national origin, ancestry, gender, gender identity or expression, sexual orientation, age, marital status, disability, veteran status, genetic information, or any other protected status under applicable laws.

Tribal Preference Statement

In accordance with applicable Tribal and Federal laws, Tribal preference will be given to qualified candidates who are members of a federally recognized tribe. We Care Daily Clinics and Indigenous Pact are proud to partner with Tribal communities to expand access to high-quality, culturally grounded care.