Job Description

Client Services Scheduling Administrator

📍 Winsford

💰 Salary: £27,040 per annum

🕒 Full-Time | Monday–Friday | 08:30–17:00

About the Role

We are looking for a proactive and organised Client Services Scheduling Administrator to join our busy team in Winsford. This role is ideal for someone with strong administration and customer service skills who enjoys working in a fast-paced environment and delivering excellent support to clients and customers.

You’ll play a key role in coordinating vehicle collections, handling customer and client queries, supporting claims processes, and ensuring service levels are consistently achieved.

Key Responsibilities

• Handle telephone, email, post, and portal-based queries from customers, clients, suppliers, and third parties in a professional manner, ensuring DPA/GDPR compliance at all times.
• Carry out general client services administration, including scanning, filing, database updates, and user account/portal access management.
• Process client instructions such as manual and automated uplifts, salvage clearances, and respond to fines and penalty charge notices.
• Support customers with claims-related queries, cherished plate retention, finance management, and coordination of personal belongings returns.
• Liaise with internal teams (E.g. Client, Operations, Auction, and Scheduling) to resolve issues, including vehicles awaiting sale or collection.
• Arrange vehicle collections by contacting policyholders, holding garages, and repair centres, ensuring accurate information, charges, and driver notes are recorded.
• Negotiate and validate Garage release fees in line with company guidelines, confirming payment methods and obtaining client approval prior to allocation.
• Complete all reasonable tasks requested by department management in a timely, efficient, and safe manner.in a timely, efficient, and safe manner.
• Manage claim settlements, including issuing settlement offers, liaising with customers to explain outcomes, objection handling and ensuring timely and accurate completion in line with SLAs

Skills & Experience

Essential:

• Strong administration and organisational skills
• Confident using Microsoft Office packages
• Excellent communication and customer service skills
• Professional telephone manner
• Ability to prioritise workloads and work independently
• Positive attitude and strong team-working skills
• Reliable and punctual

Desirable:

• Knowledge of motor vehicles
• Previous experience within the motor industry

Qualifications

• Good standard of Maths and English

What We Offer

• Monday–Friday 40 hour week
• Ongoing training and development opportunities
• Free onsite parking
• Uniform and PPE provided
• Telus Health support
• Employee discounts on Vodafone, vehicle parts, and non-auction vehicles
• One paid volunteering day per year
• 28 days holiday including Bank Holidays
• Pension scheme with 3.5% employer contribution

Additional Information

Please note this role is subject to satisfactory DBS, right to work, and reference checks.

We reserve the right to close this vacancy early should a suitable candidate be identified, so early applications are encouraged.

Who are we?

Owned by industry-leading auctioneer, RB Global, IAA annually processes tens of thousands of vehicles nationwide, serving an international buyer base in more than 170 countries including registered customers, insurers, dealerships, fleet lease and rental car companies as well as charitable organisations. Daily online auctions showcase salvage and non-salvage inventory, offering buyers a wide range of vehicles to choose from.

IAA is an equal opportunity employer and ensures non-discrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located.