Job Description

Client Services Administrator

Location: Remote (US-Based)

About Dynatron

Dynatron is transforming the automotive service industry with intelligent SaaS solutions that deliver measurable results for thousands of dealership service departments. Our proprietary analytics, automation capabilities, and AI-powered workflows empower service leaders to increase profitability, elevate customer satisfaction, and operate with greater efficiency. With accelerating demand and a rapidly expanding product ecosystem, we’re scaling fast, and we’re just getting started.

About the Role:

The remote Client Services Admin provides administrative support to our FileSmart team. This position is responsible for collaborating with dealer clients, completing administrative computer-based tasks, and working closely with internal teams to ensure success of our warranty reimbursement filing process.

Qualified Candidates Need:

• 1+ years of automotive experience or office experience
• Demonstrates enthusiasm and persistence in communicating with clients and team members
• Ability to maintain focus while performing repetitive, computer-based tasks
• Must be able to work independently, execute defined processes, and be well organized
• Must be attentive to detail, able to effectively manage time, manage multiple accounts and priorities, and able to work well in a remote environment
• Strong knowledge of Google Workspace and Microsoft Office
• Ability to learn new software applications and be comfortable working on diverse types of computer programs

Essential Duties & Responsibilities:

• Effectively communicate regularly with internal and external contacts via phone and email
• Digitally obtain invoices from Dealership Management Systems via secure remote screenshare or filesharing
• Review invoice data sets to ensure validity, and utilize PDF editing tools to prepare the data sets
• Utilize proprietary software to identify patterns in dealer’s warranty data
• Review daily/weekly reports and provide updates to management as necessary
• Maintain effective task notes through excellent documentation and organization while utilizing CRM, Google Docs, etc.
• Ensure defined processes and verbal instructions are followed and completed in an efficient manner and that priority items are addressed within the given timelines
• Other duties and special projects assigned or approved by management

Benefits Summary

• Comprehensive health, vision, and dental insurance
• Employer-paid disability and life insurance
• 401(k) with competitive company match
• Flexible vacation policy and 9 paid holidays
• Remote-first culture

Compensation

• Full-time pay between $18 - $20/hr