Job Description

Department:

SOM KC Neurology

Administrative Services

Position Title:

Clerkship Coordinator - Neurology

Job Family Group:

Professional Staff

Job Description Summary:

The Clerkship Coordinator is responsible for overall coordination and support for the administrative aspects of the neurology student program for MS3, MS4 and visiting students. The Clerkship Coordinator provides coordination and administrative support to the Clerkship Director, Associate Director, full-time, part-time and volunteer faculty for all related activities in the process of providing medical education. The Clerkship Coordinator maintains curriculum standards in quality and methods of instruction, maintains academic and grading standards, and manages other aspects of the teaching program as needed.

Job Description:

Job Duties

• Coordinate and oversee the junior and ambulatory care clerkships for medical students in neurology in coordination with the Clerkship Director and Associate Director.
• Coordinate elective rotations for medical students with general direction from the clerkship director.
• Coordinate and facilitate a Neurology Clerkship orientation to each four-week rotation of MS3 and MS4 students.
• Coordinate with Academic and Student Affairs to ensure accuracy of student grades and schedule changes.
• Update the syllabus and training materials as directed. Coordinate with each lecturer to ensure proper material is provided in accordance with copyright guidelines and regulations.
• Coordinate all clerkship materials including, but not limited to, reserving appropriate lecture rooms, prepare all syllabi, handouts, sign-in sheets, and lecturer evaluations.
• Coordinate notifying faculty, residents, community preceptors, and students of clerkship schedules, preparing weekly schedules, bulletin boards, and OASIS and SharePoint notifications.
• Serve as the primary contact for students; liaison between students and the Clerkship Director, encouraging the students to seek assistance as appropriate during their rotation. Communicate identified system problems (and potential solutions), using discretion and independent judgment, to the Clerkship Director, Associate Director, administrative officer or department chair/associate chair as appropriate.
• Provide primary support for the Clerkship Director and Associate Director in matters relating to the community neurology portion of the clerkship, and function as their representative as needed.
• Calculate and report the clerkship final grades for each medical student.
• Participate in and support meetings and activities associated with medical students as appropriate, e.g., elective sign-up, exam proctoring, etc.
• Participate in and support Education Committee and Clerkship Curriculum Committee meetings and activities associated with medical student education consistent with COMSEP curriculum guidelines.
• Maintain and update accurate rotation information on the students’ designated program (i.e., OASIS, SharePoint.)
• Maintain and update accurate rotation information on the Pediatric Department web site related to the student clerkship.
• Distribute evaluations electronically on student’s performance to various faculty and residents. Solicit comments from evaluations for Grade Comments for Dean’s letter for every student on every rotation.
• Send reminders to students as needed for their evaluation of the rotation via OASIS.
• Ensure that all requests for MS4 student recommendation and assessment letters are filled and deadlines are met. Responsible for drafting each student’s Chair Letter and uploading final letters to ERAS prior to the national deadline for their respective Clerkship.
• Assist Clerkship Director with mid-clerkship reviews and properly reports the information to the School of Medicine.
• Coordinate with community partners for documentation, training, housing, and any other associated needs at that location. Act as liaison between students and community partners to resolve any unforeseen housing or other needs that arise.
• Provide assistance to the Clerkship Coordinators in Salina and Wichita with student curriculum requirements, textbooks, NBME Self-Test Vouchers, updated changes to any lecture material, lecture handout books, evaluation and feedback for rural track students, and compile and enter grades for students in Salina.
• Maintain and review clerkship program information in appropriate programs dictated by Clerkship faculty and School of Medicine.
• Receive student’s patient log’s summaries from Educational Technology. Input student’s performance numbers into database for tracking.
• Maintain student statistics for annual awards.
• Work with Educational Technology to continually assess and evaluate the application of technology to improve the efficiency of the student education office processes and systems. Work with Educational Technology specialists to implement necessary changes, processes, software, and equipment.
• Proctor the National Board of Medical Examiners shelf examination as scheduled by School of Medicine. Notify Clerkship faculty, SOM, and students of any Shelf failures and request SOM order the appropriate test for retake at the next scheduled exam date; coordinate if needed with the students’ next Clerkship Coordinator to allow the student sufficient study time.
• Participate in the preparation of LCME Accreditation materials and Systematic Course Review.
• Enter data in appropriate programs to ensure students have access to scrub machines as needed for inpatient service.
• Update Time Tables per semester, confirming every MS3 and MS4 course by number, class dates, instructor, and other information as required by Enrollment and School of Medicine.
• Maintain Course Information Management as required, utilizing KU – Lawrence Campus IT to make changes in course description.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Four (4) years of relevant experience. Relevant education may substitute for experience on a year for year basis.
• Experience working as a liaison between two (2) or more departments in an organization or between two (2) or more organizations.

Preferred Qualifications

Work Experience:

• Experience with medical education programs and related accrediting agency, Liaison Committee on Medical Education (LCME).
• Experience with the design and administration of an evaluation process to provide feedback on teaching objectives and methods.
• Experience in a leadership role in a health care or university setting.
• Experience with the state of Kansas PeopleSoft accounting processes.

Skills

• Microsoft Office
• Multitasking
• Communication skills

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35