CIRCUIT COURT OF COOK COUNTY
ADULT PROBATION DEPARTMENT
Job Title: Clerk V – Location TBD
Division: Clerical
Grade: 11
Salary: $47,880
Bargaining Unit: AFSCME 3696
Reports to: Support Staff Supervisor / Deputy Chief
Essential Duties:
· Input data into the case management system, including the creation of new cases, information obtained from history sheets and files, warrant information, case dispositions, violations, petition information and closing cases.
· Perform record checks on probationers, including determining aliases used.
· Print, mail, and/or deliver case materials as appropriate.
· Answer, screen and forward incoming calls; take and deliver messages.
· Act as back up for front desk receptionist.
· Process, sort, and deliver incoming and outgoing mail/packages.
· Proofread data to ensure accuracy and high quality work product.
· Provide back up for other support staff on as as-needed basis.
· Assist in the Records Room when needed, including filing and boxing closed case files.
· Perform all other duties as assigned.
Job Requirements:
· Establish residency in the State of Illinois within six months of hire.
· High School graduate or G.E.D. equivalent.
· Knowledge of Microsoft Word and Excel programs, including ability to create documents and spreadsheets, and accurate typing skills (45 wpm).
· Willingness to learn department’s case management system (PROMIS/cFive), which is utilized to enter case-related data
· Possess strong language mechanics – grammar, sentence structure, spelling, proofreading skills.
· Attentiveness to detail and sensitivity to issues of confidentiality and professionalism.
· Possess excellent filing, organizational skills.
· Demonstrates stability under pressure or opposition.
· Ability to perform a variety of tasks, often changing assignments on short notice.
· Ability to work and interact with staff, public, and defendants/probationers.
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.
Working Conditions/Physical Requirements:
· On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
· Able to ambulate throughout the office.
· Intermittently twist to reach equipment or supplies surrounding desk.
· Perform simple grasping and fine manipulation.
· Strength to lift files weighing up to 20 pounds.
· Use telephone and computer keyboard on a daily basis.
· Possess the ability to work in-person 100% of the scheduled work week
Benefits Package
THE CIRCUIT COURT OF COOK COUNTY- OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
• We are the largest judicial circuit in the State of Illinois and one of the largest unified court systems in the world. Our court system is made up of about 400 judges and about 2,600 employees who include probation officers, court reporters, foreign and sign language interpreters, social case workers, law clerks, and support staff.
• Our judges and employees focus on ensuring that the more than 5 million residents of Cook County have the utmost confidence in their court system. Most importantly, the judges in the Circuit Court of Cook County dedicate themselves daily to achieving the court’s mission to deliver justice fairly and impartially, case by case.
