Job Description

Posting number: 2355

Department: Probation

Job classification: Clerk Typist II - Probation

Posting type: Open

Categories: Probation

Summary

The Clerk Typist II performs general clerical work involving the processing of documents and information which requires the skilled use of a personal computer or typewriter. Assignments may require the collecting/recording of specific information to be distributed internally or officially retained. Work may require the use of judgement in prioritizing assignments which may be received from several sources. Clerical positions at this level generally provide what is considered a full range of support services for an administrator or professional staff. Employees may have contact with other offices or the public for the purpose of explaining procedures and generating understanding of required actions.

Examples of duties

• Types documents such as letters and reports from handwritten draft using established department procedures.
• Files documents utilizing systems which require knowledge of the type, purpose, and status of the document in order to determine how to file.
• Establishes, reorganizes, combines, and purges files and filing systems as necessary to enable items to be found efficiently.
• Searches files for hard to locate materials which cannot be found using normal methods of file organization and for which probable locations must be determined using secondary procedures.
• Maintains control documents such as records and logs which require the determination of pertinent data to be recorded, based on the intended use of the record.
• Proofreads typed materials for typographical accuracy, spelling, grammar, and adherence to office policy and regulations.
• Composes correspondence in response to requests and questions about office processes.
• Performs related work as required.

Qualifications

• Computer literacy, emphasis on Windows, and Microsoft Office.
• Business grammar, criminal justice terminology, spelling, punctuation, math, and keyboarding.
• Ability to read, write, and communicate in the English language.
• Ability to accurately complete records and documents within imposed time constraints.
• Ability to interpret offender data in a uniform, impartial, and confidential manner.
• Interpersonal skills for effective communication with persons at a myriad of educational and socio-economic levels.
• Ability to understand and follow detailed oral and written instructions.
• Ability to work with confidential information in a professional manner.

Minimum Education and Experience for Clerk Typist II:

• Experience in a criminal justice agency or related field is desired but not required.
• Experience with Microsoft Office, keyboarding, data collection and entry.
• One year experience as a Clerk Typist
• Graduation from a High School business curriculum which included at least one typing course or
• Any equivalent combination of experience and training