Job Description
Posting number: 2026-07240
Department: CLERK OF THE COURTS
Job classification: ASSISTANT TO CLERK OF CIR & CO COURT - SENIOR SPECIALIST
Posting type: Open
Categories: Court Administration
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
The Evidence Senior Specialist is responsible for receiving, labeling, storing, releasing, and destroying evidence that is in the custody of the Clerk of Courts. The individual in this role will testify in court proceedings and respond to inquiries about clerk-held evidence. Typical duties include processing paperwork for evidence release, scheduling evidence viewings, logging evidence into the case management system, and preparing records for evidence destruction as required by Florida Statute. The Evidence Senior Specialist is also tasked with preparing standard operating procedures (SOPs) and training other staff on evidence procedures. Work is primarily performed in an office environment. Physical demands include sitting and standing at a workstation for extended periods and lifting or moving objects such as files or evidence weighing up to fifty (50) pounds. The Evidence Senior Specialist must be able to transport evidence as needed and operate standard office equipment, including a personal computer, copier, and related evidence-handling equipment. This position is classified as safety- sensitive. The individual in this role must obtain and maintain Criminal Justice Information Services (CJIS) certification in addition to all required employment background checks.
Examples of duties
- Ensure compliance with departmental policies, state laws, and judicial rules governing evidence and public records.
- Document the intake, transfer, and release of evidence.
- Handle high-risk and sensitive evidence, such as currency, jewelry, drugs, biohazards, firearms, live ammunition, and graphic or disturbing images.
- Accurately enter exhibit information, including detailed descriptions, locations, and related documentation.
- Organize, package, and store exhibits according to established procedures.
- Maintain the chain of custody for all evidence.
- Preserve the security, integrity, and organization of all items maintained in the evidence rooms.
- Conduct regular audits and inventories of evidence.
- Facilitate evidence viewings and authorized releases.
- Research and manage statutory evidence disposition, including authorized destruction.
- Collaborate with trial clerks, attorneys, paralegals, judicial staff, law enforcement, media, and the public.
- Respond to public records requests promptly and accurately.
- Testify in court regarding the handling and status of evidence.
- Perform other related duties as assigned.
Qualifications
- Knowledge of applicable state laws, judicial rules, and departmental protocols.
- Accurate and efficient data entry skills.
- Strong organizational skills.
- Excellent interpersonal skills.
- Proficiency with Microsoft Office programs, including Outlook, Excel, Word, and PowerPoint.
- Skilled use of media technology and other technological resources.
- Ability to communicate effectively both verbally and in writing.
- Work independently with minimal supervision.
- Follow detailed oral and written instructions accurately.
- Adhere to operational standards, practices, and procedures.
- Supervise and train employees effectively.
- Establish and maintain positive working relationships.
- Possess a solid work ethic and a professional demeanor.
- Handle private and sensitive information in accordance with confidentiality guidelines.
CORE COMPETENCIES Integrity, Accountability, Attention to detail, Problem-solving, Ethical decision making, Teamwork and collaboration, Confidentiality.
Supplemental information
- Four (4) years of property and evidence-related experience.
- Must be able to operate a motor vehicle and travel between various locations as required by the position.
Preferred Education & Experience:
- Bachelor’s degree in criminal justice or a related field.
Other Requirements:
- This position is classified as safety-sensitive and requires participation in pre-employment and random drug and alcohol testing, as specified by the City of Jacksonville’s Drug-Free Workplace Policy (Directive 0401).
Licensures & Certifications:
- Maintain a valid Class E Driver’s License throughout employment.
- Obtain certification through the International Association of Property and Evidence (IAPE) within twelve (12) months of employment.
- Obtain certification through the Property and Evidence Association of Florida (PEAF) within twelve (12) months of employment.
- Obtain and maintain CJIS certification.
- Obtain City of Jacksonville Public Driver Certification before appointment and keep it current during employment.
- You may be required to provide an operable automobile for City business, with mileage compensation provided.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
