Posting number: 54553
Department: Alaska Court System
Division: Trial Courts - 1st Judicial District
Job classification: Clerk of Court 4 (Alaska Court System)
Posting type: Open
Categories: Administration, Clerical & Data Entry, Court Administration, Human Resources, Legal, Management, Miscellaneous, Customer Service, Organizational Development, Training
** Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. **
Personnel rules will be applied to determine step placement for the successful internal candidate.
Major Duties and Responsibilities
Trial Court Management & Support
Provides leadership, technical support, and oversight of Ketchikan Court clerk operations, including case processing, case flow management, court records, financial activities, jury administration, and customer service. Ensures compliance with Alaska Court System rules and First District policies while supervising and supporting clerical staff to maintain accuracy, efficiency, and high-quality service. Monitors court performance, implements process improvements, reviews policies and procedures, serves as Probate Registrar, and collaborates with judges, court administration, and statewide partners on initiatives that promote effective administration of justice.
Human Resources Management
Supervises a clerical staff of nine by managing work assignments, position descriptions, recruitment, hiring, training, performance evaluations, employee development, and disciplinary actions. Ensures compliance with administrative and personnel policies, including timekeeping, leave administration, and Family and Medical Leave requirements. Provides training for new and existing employees, maintains comprehensive knowledge of court operations to provide operational support and staff coverage, leads staff meetings to promote communication and professional development, and addresses employee concerns by responding to complaints, conducting investigations, and administering grievance procedures.
Facility and Materials Management
Manages court technology and data systems by troubleshooting issues, maintaining accurate records, ensuring data integrity, and coordinating with information systems staff on computer-related matters. Oversees facility operations by coordinating maintenance and repairs, monitoring improvement projects, responding to facility use requests, and recommending enhancements to ensure safe and efficient court operations. Develops and prioritizes the annual court budget and evaluates requests for supplies, equipment, and personnel to support operational needs and effective resource management.
Additionally, you will attend to other matters as assigned by the Area Court Administrator (ACA), Presiding Judge, or other judges. This may include personnel matters, special projects, research, and various requests for information and assistance as needed.
The ideal candidate will possess the following knowledge, skills, and abilities. Please detail how you possess these traits in the required letter of interest.
This position is in the partially-exempt service; the incumbent serves "at-will" to the hiring authority.
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
Work Schedule
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Exceptional Benefits for Full-Time Employees
We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long-term security while serving your community.
See http://doa.alaska.gov/drb/index.html for additional information.
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
The Alaska Court System is an EEO employer and proudly promotes diversity.
For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
A high school diploma or General Educational Development (GED) certificate AND four years of administrative level work experience, of which two years must be at the level equivalent to a Clerk of Court 3 or Court Supervisor 4 with the Alaska Court System or similar work experience with another employer.
OR
A bachelor's degree from an accredited college in business administration, public administration, criminal justice, or a closely related field AND two years of administrative level work experience. The required work experience is met by service such as a Clerk of Court 3 or Court Supervisor 4 with the Alaska Court System or similar work experience with another employer.
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
LETTER OF INTEREST
Please attach this to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.gov
Your letter should:
1) Be professionally written and include proper format, grammar, spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Explain why you are the best candidate for the position.
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a professional letter of interest, you may not move on to the interview phase.
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.
WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor
MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242
The State of Alaska is a public sector employer taking care of a variety of needs across the great state. As an employer the State of Alaska opens up opportunities for employees to live and work in a place unlike any other.
