Job Description

Main Responsibilities Provide administrative and clerical support to the Human Resources Department. Assist with employee records, confidential documentation, reports, correspondence, scheduling, and other HR-related activities. Perform receptionist and front-desk duties, including greeting visitors, employees, candidates, and vendors, answering calls, and directing inquiries appropriately. Prepare and maintain reports, spreadsheets, presentations, and documentation, including Excel-based reports and automation. Maintain organized electronic and physical filing systems. Support meetings, interviews, training sessions, events, calendars, and internal communications. Assist management with administrative tasks, travel arrangements, expense reports, office supplies, and purchase orders as needed. Communicate professionally with employees, management, visitors, and external contacts in both Spanish and English. Handle confidential and sensitive information with discretion. Perform other related duties as assigned. Requirements Education & Experience Associate Degree or Bachelor’s Degree in Human Resources, Business Administration, Office Administration, Secretarial Science, or a related field. Minimum of 6 months of administrative, clerical, receptionist, or HR support experience. Previous experience providing administrative support to a Human Resources Department is strongly preferred. Experience assisting with confidential documentation, employee records, reports, correspondence, scheduling, or other HR-related administrative activities is preferred. Previous experience providing front-desk or receptionist support is a plus. Technical Skills Proficiency in Microsoft Excel, including report creation and automation. Proficiency in Microsoft Word, PowerPoint, Outlook, and standard office systems. Strong document preparation, data-entry, formatting, and records-management skills. Required Competencies Strong written and verbal communication skills in Spanish. Must be capable of conducting and managing a professional conversation in English. Ability to communicate effectively with employees, visitors, management, and external contacts in both English and Spanish. Strong customer service and interpersonal skills. Professional demeanor and ability to work from the site’s reception area. Strong organizational and time-management skills. Ability to prioritize and manage multiple assignments simultaneously. High level of accuracy and attention to detail. Ability to work effectively under pressure and with limited supervision. Ability to handle confidential and sensitive HR information with discretion. Team-oriented with strong follow-up and problem-solving skills. Assignment Term: 6 months, with strong possibility of extension Shift: Administrative (M to F 8:00 AM – 5:00 PM) Availability to work 100% On-site in Acecibo, PR