Job Description

Job Summary:

Under the general direction of the Community Education Operations Manager, the Community Education Clerk provides general clerical assistance and logistical support to staff and administrators in support of Community Education operations, marketing, programming, and supply activities to ensure the delivery of efficient services and high quality programs.

Description:

1. Performs general office duties such as, but not limited to, typing, sorting, filing, mail and package processing and delivery, maintaining files and records, updating, duplicating or preparing materials, proofreading documents, assist with coordinating and scheduling events, and processing various types of forms and reports so that the department functions in an efficient and effective manner.
2. Performs customer services support duties such as, but not limited to, answering telephones, disseminating information as needed or directed, providing directions, assistance or information to customers.
3. Assists with the preparation and maintenance of School District materials and equipment, including but not limited to providing logistical support as needed by programs, monitoring and/or organizing inventory, and ordering supplies to ensure the availability of work related items when needed.
4. Assists in the preparation of special projects or events such as, but not limited to, assisting with employee orientation and training, assisting with research work, or representing the Community Education Department, when needed, as various programs or events.
5. May provide clerical assistance as a back-up to other departmental staff.
6. Performs other duties of the same or similar nature as assigned.

Required Skills and Abilities:

1. General knowledge of modern office procedures and operation of general office equipment and familiarity with basic computer functions and applicable software applications.
2. Must have excellent written and oral communications skills; ability to effectively communicate with co-workers and customers to aid in satisfying customer requirements.
3. Must be detail-oriented and have excellent computer skills (i.e., MS Office Suite) and the ability to learn new computer program applications quickly.
4. Must have excellent organizational skills and the ability to prioritize effectively.
5. Must have basic mathematical and general office skills, including the operation of office equipment.
6. Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
7. Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong; the ability to recognize and respond to problems.
8. Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
9. Information Ordering: The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules.
10. Reasoning Ability: The ability to interpret written and oral instructions and understand abstract and concrete variables.
11. Multitasking Ability: The ability to switch easily between tasks or focus attention on numerous activities or things at the same time.
12. Ability/willingness to work overtime, including evenings, weekends, and holidays.
13. Ability to set and meet deadlines.
14. Ability to apply knowledge of current practices and theory in the specific field of work.
15. Ability to establish and maintain effective working relationships with other people.
16. Ability to work independently with minimal supervision.

Qualifications:

1. High school diploma or equivalent experience.
2. The hiring manager reserves the right to request a skills test prior to hire.
3. Minimum of 1-3 years office work experience which provides the required knowledge, skills and abilities necessary to perform the essential functions of the position.
4. Must be willing and able to work a flexible work schedule, including days of the week and evenings and weekends.
5. Must be willing and able to legally drive a vehicle to deliver supplies and materials to Community Education program sites and community partner locations.

Working Conditions:

The Community Education Clerk conducts duties in an office environment with little significant exposure to environmental conditions. The position requires the ability to work under a degree of stress related to duties that require constant attention and meeting deadlines. Physical demands are restricted to office work requiring the lifting/moving of items weighing up to 25 pounds. The position requires the operation of standard office equipment, including the frequent use of a computer for long durations.

Application Procedure:

Apply online

Starting Wage: $22.91 per hour

Studies have shown that some people are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.

Equity is one of ISD728's core values and is essential to our goal of putting children first to ensure college and career readiness. A diverse workforce fuels innovation and allows us to better understand, communicate with, and educate our students. ISD728 will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability, or status with regard to public assistance.