Job Description

Posting number: POSTING

Department: BUFFALO SEWER AUTH

Job classification: Clerk

Posting type: Open

Categories: Clerical & Data Entry

A position in this class is characterized by a broad responsibility for the performance of non-typing clerical tasks. Work is routine in nature, however, as incumbents gain experience on assignments and unit activities, additional and more complex duties are added. These additional duties do not reach the difficulty or complexity of work associated with the senior level of this series. Although detailed instructions are given for new or difficult assignments with procedures that are definitely fixed, incumbents must exercise independent judgment in applying them to specific cases. Work is reviewed either by observation, periodic or spot checks, cross checking by others or by checking the completed work. (This class is equivalent to that of Typist with the exception that typists must have the ability to type.) No supervision is exercised over other employees.

Examples of duties

Files and maintains records, reports and other documents:

- checks for clerical accuracy and completeness;

- opens, dates, sorts, distributes and files mail;

- sorts, indexes and files bills, requisitions, ledger cards and other material alphabetically and/or numerically;

- posts and makes entries from original sources and maintains records, bills, control cards and ledgers;

- makes file searches and pulls needed material.

Issues and records licenses, permits and applications;

Collects fees and accounts for monies received;

Maintains time reports and payroll data;

Assists in compiling data, statistics and other basic information for research purposes;

Answers telephone or switchboard: takes messages and gives routine information;

May act as receptionist, directing callers to proper persons or sources of information

May assist in the input/retrieval of data on a computer terminal;

May operate copy machines, microfilm, simple computing and other office machines;

Performs related duties as required.

Qualifications

Promotional

Applicants must have continuous and permanent status as a Clerk Aide in the Buffalo Municipal Housing Authority for at least two years in the non-competitive class. In addition, applicants must have Graduation from High School, Business School, Equivalency Diploma or GED.

NOTE: The promotional eligible list will be used to certify candidates for appointment to the Buffalo Municipal Housing Authority only.

Open Competitive

Graduation from High School, Business School, Equivalency Diploma or GED.

Supplemental information

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Working knowledge of office terminology, procedures and equipment;
Working knowledge of business arithmetic;
Working knowledge of spelling and English;
Clerical aptitude;
Ability to be trained in the operation of computer terminal for the input/retrieval of data;
Ability to understand and follow oral and written directions;
Ability to write legibly;
Ability to get along well with others;
Physical condition commensurate with the demands of the position.