Job Description

Notice

NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your application will only be considered after on-time internal applicants have been considered.

Within the context of a client service culture and in accordance with the established vision and values of the organization, works as a member of an interdisciplinary team to provide senior secretarial program support. Supervises three (3) to ten (10) designated staff by performing duties such as scheduling and coordinating work assignments, evaluating employee performance and determining related training and orientation requirements. Prepares staff schedules, receives and processes approved requests such as vacation, leave of absence and terminations and maintains timekeeping records for staff. Attends meetings, compiles and maintains a variety of statistical/financial information, sets up and maintains filing systems, identifies supplies and orders replacement items. QUALIFICATIONS:Education & Experience Grade 12. Successful completion of a recognized secretarial program and three years recent related experience including (1) year experience in a supervisory capacity or an equivalent combination of training, education and experience.Knowledge, Skills & AbilitiesAbility to keyboard at 55 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to supervise.Ability to organize work.Ability to operate related equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

MHSU Outpatient services are an interdisciplinary team (psychiatry, nursing, social work, OT, psychology, counselling) who provide short-term services for adults in Vancouver (19+). Our clients experience moderate to severe mental health or concurrent mental health and substance use concerns leading to impact in daily functioning. Our clients might experience difficulty in accessing the social determinants of health and can present with psychosocial stressors impacting their mental health presentation. Our clients may receive services which include care coordination, 1:1 support, individual and group psychotherapy, and interdisciplinary input, depending on need.

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.