Job Description

Join the Adult Basic Education (ABE) team and help empower adult learners as they work toward earning a high school diploma or GED, improving English language skills, building foundational academic skills, and achieving personal, educational, and career goals in a welcoming, supportive environment.

TYPE OF POSITION:

Hourly; 12-month

Monday - Friday 7:30 AM - 4:00 PM

Hours may vary based on program needs

Open until filled.

REPORTS TO:

Building Principals, immediate supervisor

SUPERVISION:

Clerical Classes I & II; Student Workers

QUALIFICATIONS:

Required
• High School Diploma or G.E.D., and three years progressively responsible office, customer service or secretarial experience; OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position

Preferred
• Bilingual, Spanish or Somali

SALARY: $21.45/hr - $24.13/hr (subject to negotiated agreement and work experience)

This class is the third level in the four level clerical group. Incumbents are responsible for the duties of the previous levels as well as more complex and non-routine clerical functions. Responsibilities may include preparing reports; preparing and proofing original documents and correspondence; processing confidential documents; performing basic accounting functions for assigned area; coordinating event logistics; and conducting moderately complex research. Incumbents may supervise student workers. Some positions may require bi-lingual skills.

PROFESSIONAL RESPONSIBILITIES:

• Maintain accurate records
• Communicate with families and public
• Contribute to the school and district
• Grow and develop professionally
• Show professionalism
• Maintain Confidentiality

KNOWLEDGE:

• Principles and practices in assigned area of responsibility
• Customer service principles
• English language, grammar, and punctuation
• Modern office procedures, methods, and equipment
• Meeting and/or special event scheduling and coordination techniques
• Applicable Federal, State, and Local laws, rules, regulations, policies and procedures
• Report preparation techniques
• Recordkeeping principles
• Keyboarding techniques
• Mathematical principles
• Filing principles and practices

SKILLS:

• Prioritizing and assigning work
• Using a computer and related software applications
• Providing customer service
• Filing
• Receiving and processing specialized documents and information in assigned area of responsibility; ensuring compliance with applicable policies, procedures, and guidelines
• Composing a variety of business correspondence
• Performing mathematical calculations, including standard statistical calculations
• Reading and interpreting specialized data and information in assigned area of responsibility
• Scheduling and coordinating special events and meetings
• Keyboarding
• Using modern office equipment
• Interpreting and applying applicable laws, rules, regulations, policies and procedures
• Processing and reconciling financial documents and information
• Preparing and proofreading a variety of reports and/or documents
• Maintaining confidentiality
• Maintaining records and files
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction

ESSENTIAL DUTIES:

• May supervise or serve as a lead to lower level staff and student workers, which includes: prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
• Provides complex, specialized administrative and technical support for an assigned department or program in maintaining department files and information; maintaining calendars; preparing and publishing notices; preparing contracts; making travel arrangements; overseeing and maintaining office filing system; prescreening mail; answering and monitoring phones; taking and transmitting messages, and/or performing other related activities
• Prepares, processes, receives, sorts, and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries, and/or other related information
• Creates a variety of written business documents, which may include: correspondence, reports, memos, notices, forms, contracts, work orders, notices, certificates, schedules, meeting agendas and minutes, and/or other related materials
• Coordinates or processes administrative activities for assigned academic area, programs, or functions, including: serving as liaison to the general public in explaining procedures and operations and providing general assistance, handling routine or specialized department functions or problems, and referring complex or difficult issues
• Provides administrative support, which includes: preparing and proofing reports, forms, and correspondence; updating internal manuals; monitoring the accuracy and implementation of applicable website and related updates; and/or performing other related duties
• Responds to routine and sensitive requests for information and assistance; provides information regarding applicable rules, policies, and regulations; researches and resolves concerns and complaints from internal and external customers; refers inquiries as appropriate
• Organizes and maintains files, including creating and maintaining confidential files; files documents alphabetically, numerically, or by other prescribed methods
• Performs a variety of research related to assigned area of responsibility; compiles findings and makes recommendations based on findings
• Maintains a variety of contact lists, resource lists, logs, maps, calendars, deadline dates, procedural documents, meeting dates, and/or other related items
• Coordinates and prepares for meetings, training sessions, workshops, and/or special events, which includes: preparing meeting agendas and packets, publicizing meetings, recording meeting activities, transcribing and disseminating meeting minutes, scheduling, preparing and disseminating invitations, meeting announcements, and public notices; coordinating and assembling applicable materials; scheduling rooms; ordering meals and snacks; receiving attendance confirmations; and/or, performing other related activities
• Participates in developing, preparing, and tracking a variety of fiscal documents and information, which may include: budgets, contracts, grants, credit card purchases, charge backs, petty cash, expenditures, deposits, cash sales, and/or other related items
• Maintains appropriate inventory levels within assigned area of responsibility; requisitions supplies to ensure availability in support of efficient departmental operations; coordinates and processes purchasing requests for equipment, materials, parts, supplies, services, and/or other applicable items
• Other duties as assigned

PHYSICAL FACTORS:

• Frequent: walking, standing, sitting, hearing, talking, and seeing

• Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects

BENEFITS:

We offer a comprehensive benefits package for employees working a minimum of 30 hours per week*. This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance. (*Temporary, seasonal, and substitute positions not eligible.)

All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work. It is the prerogative of the District to assign staff so as to best meet the needs of the District.

St. Cloud School District 742 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at St. Cloud School District 742 Title IX Information

For inquiries, please contact jobs@isd742.org