Job Description

Posting number: N-2026-56649

Department: Department of Corrections

Division: CR SMR Ad

Job classification: Clerical Assistant 2

Posting type: NCS External

Categories: Corrections, Office and Administrative Support

Join the Department of Corrections as a Clerical Assistant 2 and become part of a team that keeps operations running smoothly. Your work at the State Correctional Institution (SCI) at Somerset will help support vital administrative functions. This role offers a steady workplace where your attention to detail makes a real impact. Step into a position where your organizational strengths help the entire facility succeed.

Examples of duties

This position supports daily office operations by handling communication, scheduling, and record management.

As a Clerical Assistant, you will perform the following duties:

• Phone and Mail: Answer calls, direct messages, handle inquiries, and manage incoming and outgoing mail
• Typing and Review: Prepare documents, check for errors, make corrections, and distribute materials
• Scheduling and Meetings: Arrange appointments, coordinate meetings, and record minutes when needed
• Records and Data: Maintain filing systems, update databases, and manage reports and spreadsheets
• Office Support: Compile activity records, enter essential data, track supplies, and support smooth workflow
• General Tasks: Assist with photocopying, scanning, emailing, and keeping the office tidy

Interested in learning more? Additional details regarding this position can be found in the

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers f or additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html a nd click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.