Job Description

Posting number: N-2026-58727

Department: Department of Corrections

Division: CR HOU Ad

Job classification: Clerical Assistant 2

Posting type: NCS External

Categories: Corrections, Office and Administrative Support

Summary

Become a Clerical Assistant 2 with the Department of Corrections at the State Correctional Institution (SCI) at Houtzdale. Your work will support essential functions that help the institution operate effectively each day. This role is ideal for someone who values precision, teamwork, and steady office responsibilities. Your efforts will make a meaningful impact on a dedicated correctional team.

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Examples of duties

This position supports office operations that keep the institution running efficiently. The role ensures that communication, documentation, and coordination tasks are handled with accuracy and care. As a Clerical Assistant 2, you will perform the following duties:

• Confidentiality Practices: Maintain confidentiality for staff, inmates, and department information
• Phone Communication: Answer, make, and direct phone calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute incoming mail and prepare outgoing mail and packages
• Document Preparation: Type documents and correspondences and review them for grammar and numerical accuracy
• Scheduling Support: Schedule and coordinate appointments, meetings, and videoconferences and take minutes when needed
• Record Management: Maintain filing systems, compile office activity records, and complete end of year archiving

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to perform essential job functions

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.