Job Description

Posting number: N-2026-60393

Department: Department of Transportation

Division: TR Mtr Vhcls

Job classification: Clerical Assistant 2

Posting type: NCS External

Categories: Administration, Transportation, Customer Service, Office and Administrative Support

Summary

NOTE: This posting will close on October 13, 2026 or after a total of 50 applications are received, whichever occurs first.

As a Clerical Assistant 2 with the Department of Transportation, you will help keep the Bureau of Motor Vehicles running smoothly. This role gives you a hands-on part in processing essential vehicle records and supporting staff needs. Your attention to detail helps ensure correct and efficient service for the public. Join a team that values precision, communication, and dependability.

20250527072204_DOT.jpg

Examples of duties

This position provides clerical support that ensures accurate processing of applications and organized daily operations within the Bureau of Motor Vehicles. It involves reviewing documents, entering data, and assisting with specialized tag transactions. As a Clerical Assistant 2, you will perform the following duties:

• Application Review: Examine forms to ensure required information and documents are complete and correct
• Data Entry: Enter vehicle and registration information into programmed computer systems
• Record Handling: Pick up, organize, and return work between transporter bins and your workstation
• Customer Support: Respond to phone calls from agencies and departments and provide needed assistance
• Tag Processing: Prepare, match, and release special tags and related registration materials
• Report Maintenance: Maintain logs, production reports, and discrepancy records for review

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 40 hours per week.
• Work hours are 7:00am to 3:30pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,287 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.