Job Description

JOB DESCRIPTION � Human Resources SpecialistTITLE: Human Resources Specialist FTE: 1.0FLSA STATUS: Non Exempt HOURS PER DAY: 8 WORK CALENDAR: 261 days COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $22.45/hour) ESSENTIAL DUTIES AND RESPONSIBILITIESPosition will be a main point of contact for new hires and current employees with general HR questions and will be responsible for processing a large volume of transactions on a regular basis requiring a broad knowledge of District and Personnel policies Provides information regarding employment, position opening, pay rates and benefitsMaintains District personnel records on employment status, education requirements, professional growth, staffing, reduction in force, recall, surplus, reassignment, seniority, retirement, absences and longevity of District personnelCompletes multiple forms and maintains files ( i.e. I-9 documentation, professional growth, certification renewal, IVP renewal etc.)Verifies professional development activities for certification renewal, records new and renewed certificates and verifies certification/education and experience of applicants to determine qualificationsProcesses personnel action requests and issues employment contracts and/or work agreementsCollects data and compiles reports for administration and other agencies as needed; reviews and edits materials for compliance with policies and proceduresAssists volunteers and employees in completing Human Resources documentsPrepares personnel folders for new hires and/or exiting employeesMaintains personnel files and all personnel documentsManages tracking of all application materialsMaintains a file of the Recommendation for Hire Summary SheetsMaintains a database for tracking all employee evaluationsProcesses and maintains a database of volunteers and their statusInputs all employee maintenance into VISIONSMonitors and notifies supervisors of 90-day probationary period evaluation for new classified employees Monitors and maintains a file of all completed employee annual evaluations returned to Human Resources. Notifies supervisors regarding evaluation due dateGathers and files appropriate employment paperwork for contract and notice of appointments; fingerprinting and applicationsUpdates and manages job postings in Recruiting & HiringCompletes background checks Maintain confidentiality of information regarding students, staff, parents and school issuesProvide a welcoming atmosphere for students, staff, parents and communityPerform responsibilities in an ethical and professional manner Maintain punctual and regular attendancePerform other related duties as assigned KNOWLEDGE, SKILLS AND ABILITIES REQUIREDTo perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability requiredEducation / Certificate1. Must possess a high school diploma or equivalent; associates degree is preferable2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card ExperienceEffective HR administration and people management skills, at least two years related experience requiredMust possess ability to work and communicate cooperatively and effectively with administrators, employees and general publicWorks well under pressure and meets tight deadlines4. Must deal effectively with matters of confidentiality5. Must be 21 years of age or older upon hire Communication Skills1. Excellent written and verbal communication skills2. Bilingual communication is beneficial Computer Skills 1. Must possess the ability to operate a computer, a data entry terminal and standard office machines 2. Must have working knowledge of Microsoft office: Word, Excel, PowerPoint 3. Must be able to learn and use in-house programs such as Visions, Tyler Tech, Frontline Systems etc PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer2. Ability to regularly push, pull or lift weights up to 15 pounds3. Specific vision abilities required by this job include close vision and ability to adjust focus4. Regular talking and listening is required5. Ability to frequently stand, walk, bend, sitWORKING CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Must be able to tolerate a semi- private working environmentMust be able to tolerate prolonged periods of sitting and computer work.

1-202 � EQUAL EMPLOYMENT OPPORTUNITYThe District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.