As a Class & Flag State Administrator, you are responsible for managing the certification and documentation of the DEME fleet. You ensure that all vessels are properly certified in line with Class and Flag State requirements and remain compliant at all times.
You work closely with classification societies, flag state authorities and internal teams to make sure certificates, surveys and documentation are correct and up to date. The role is well suited for someone with experience in a classification society or within a marine company dealing with class and flag coordination.
Managing vessel certificates received from classification societies and flag authorities.
Checking certificates for correctness (naming, scope, issue and expiry dates).
Correctly naming, archiving and uploading documents in internal systems (e.g. SharePoint).
Maintaining ship status and certificate tracking in Excel.
Monitoring survey cycles (annual, intermediate and renewal/special surveys).
Following up surveys from an administrative and coordination perspective (no execution).
Retrieving certificates from external portals such as DNV Veracity, ABS MyFreedom, LR Client Portal and NaviCert.
Ensuring compliance with ISM, ISPS, MLC, SOLAS and other relevant maritime regulations.
Coordinating with vessel teams, internal departments and external stakeholders to resolve missing or incorrect documentation.
At least 3 years of relevant experience within a classification society (DNV, ABS, LR, BV) or a marine company involved in class and flag survey coordination.
Good understanding of class and flag documentation and certification processes.
Familiar with common maritime certificates (e.g. CoR, CoS, ISM/ISPS/MLC, SOLAS certificates).
Strong administrative skills and very high attention to detail
Comfortable working with Excel and documentation systems such as SharePoint.
Used to working with classification society portals.
Fluent in English; Dutch is a plus.
Holds a valid driver’s license (B).
Structured, reliable and able to work accurately under deadlines
Team‑oriented and communicative.
An extensive mobility program for a healthy work-life balance.
A permanent training track which allows you to develop yourself personally and professionally.
A stimulating, innovative workplace with numerous growth opportunities.
A people-oriented environment with an interactive health program and a focus on employee wellbeing.
DEME (Euronext Brussels: DEME) is a leading contractor in the fields of offshore energy, dredging & infra, environmental remediation, trenching and marine infrastructure. DEME also engages in concessions activities in offshore wind, marine infrastructure, green hydrogen, and deep-sea mineral harvesting. The company can build on almost 150 years of experience and is a front runner in innovation and new technologies. DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, the reduction of emissions, polluted rivers and soils and the scarcity of mineral resources. DEME can rely on more than 5,800 highly skilled professionals and operates one of the largest and most technologically advanced fleets in the world. DEME realized a turnover of 4.1 billion euro with an EBITDA of 764 million euro in 2024.
