It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.
The ClaimsCoordinatorsupports the administration of claim reporting, processing, investigation, record-keeping, and mitigation. Under the direction and supervision of the Risk & Claims Manager, the position will perform administrative duties in support of the claims function for enterprise-wide programs such as Workers’ Compensation, Property, Automobile, and General/Products Liability. This rolemaintainsworking relationships within the organization and with external partners such as brokers, insurers, and outside counsel. This role may also support process improvement efforts and training documentation within the department.
Key Result Areas
Support the incident/claims process for enterprise-wide programs such as but not limited to Workers’ Compensation, Property, Automobile, General/Products Liability,etc
Collect claim information for property damage, workers’compensationor general liability claims, ensuring proper documentation is received from internal and external partners
Support the daily processing of claims relating to Workers’ Compensation, Casualty, Automobile Liability, and other Corporate Risks
Maintain and progress a pending caseload across several lines of coverage
Track open claims and follow up consistently to move items forward
Maintain consistent,timelyresponses to external communications (phone/email)
Work collaboratively with other teams and departments on claims-related matters
Maintain and update Risk Management Information Systems to ensure claims data isaccurate, standardized, and reporting-ready for leadership review
Support the Risk & Claims Manager in communicating and monitoring incident/claims reporting and handling processes and procedures
Utilize approved AI and automation tools (e.g., Microsoft Copilot) to support daily administrative tasks such as drafting routine communications, summarizing documentation, and creating templates, improving efficiency and consistency in claims processing
Communicate with internal field operations management regarding:
Timely claim reporting
Case / Claim status updates
Assist, under the direction of the Risk & Claims Manager, in developing guidelines and procedures for incident reporting and claims handling
Special projects and other duties as needed
Collaborate in developing, communicating, educating, andmonitoringof incident/claims reporting & handling processes and procedures:
Assist, under the direction of the Risk & Claims Manager, with complex and ongoing claims and litigation matters
Assist, under the direction of the Risk & ClaimsManager, indeveloping guidelines and procedures for incident reporting and claims handling
Act as liaison with internal field operations management on
Timely claim reporting;
Identification of trends;
Case / Claim management;
Finalization / Claim settlement
Special projects and other duties as needed
Skills
Ability to work independently while managing multiple priorities in a fast-paced environment.
Strong analytical and problem-solving skills.
Strong computer literacy and data entry accuracy across multiple business systems and applications.
Workingproficiencywith AI and automation tools to improve efficiency and reduce manual work.
Job Qualifications
High school diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience,required
Basic understanding of confidentiality and privilege considerations related to claims and litigation matters,required
Strong verbal and written communication skills for interactions with brokers, claim administrators (TPAs), outside counsel, business partners, and internal field operations,required
Strong attention to detail and organizational skills, with the ability to prioritize work and respond to multiple demands while meeting time-sensitive claims deadlines,required
Ability to function in a multi-system environment, including Microsoft 365 tools (Outlook, Teams) and department software applications such as Smartsheet,required
1–3 years of experience in claims handling, preferred, ideally within Workers' Compensation or General Liability; familiarity with auto, property, and professional lines coverages a plus
Location Requirement:
This position is based in Tempe, Arizona, with in-office attendance required 4 days per week (Monday-Thursday). Fridays are optional remote workdays.
Physical Requirements
In-Office Environment:Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
Must be able to collaborate in-person with occasional impromptu in-person meetings
Office Conditions:Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
Mobility Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretchesMust be able to occasionally move or lift office items up to 25 pounds
Hearing Requirements:Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
Reading and Writing Proficiency:Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiencyin written communication isrequiredto handle job-related tasks effectively.
Vision Requirements:Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
Technology Proficiency:Must be proficient in operatinga computer and other office productivity tools such as printers, scanners, and collaboration software.
Effective Communication:Must possessstrong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, andother inoffice communication tools.
Compensation:
DOE
If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!
Since opening our first stand in 2012, we have one of the most innovative, leading operations in the Dutch Bros franchise! We now have 8 locations across the West Valley and are rapidly expanding! Therefore, we are looking to expand our leadership team and can't wait to make our West Valley family even bigger!
"We are not in the coffee business, we are in the people business!"
